Accounts Payable Specialist

A busy supply chain organization is seeking an Accounts Payable Specialist to manage vendor invoices and freight-related expenses across its distribution operations. This position is ideal for someone who likes investigating discrepancies, working with operational teams, and keeping large volumes of financial transactions organized. The successful candidate will help reconcile carrier invoices, verify accessorial charges, and ensure transportation and warehouse expenses are recorded accurately. Previous experience with freight billing, logistics, or inventory-based businesses is a plus.

Key Responsibilities

• Process invoices from freight carriers, warehouse providers, fuel vendors, and operational suppliers.
• Verify freight charges against shipping documents, rate agreements, and purchase orders.
• Investigate discrepancies involving accessorial fees, delivery charges, duplicate billing, and missing credits.
• Reconcile vendor statements and resolve outstanding account differences.
• Code expenses to the appropriate department, location, and general ledger account.
• Coordinate with dispatch, logistics, purchasing, and warehouse teams to validate charges.
• Prepare scheduled payment batches and monitor invoice deadlines.
• Maintain vendor records and track disputed invoices through resolution.
• Assist with monthly expense accruals and AP reconciliations.
• Prepare supporting documentation for audits and internal financial reviews.
• 2+ years of accounts payable or accounting support experience.
• Logistics, freight, distribution, or inventory-related accounting experience preferred.
• Strong Excel skills and familiarity with accounting or ERP systems.
• Ability to review detailed invoices and investigate variances.
• Excellent organization, communication, and follow-through.
• Comfortable working in a deadline-driven environment with changing priorities.