Accounts Payable Specialist

A growing biotechnology organization is looking for an Accounts Payable Specialist to support vendor payments and expense management across its research and corporate operations. This role is ideal for someone who enjoys detailed financial work, can manage a steady invoice volume, and understands the importance of accurate documentation in a regulated business environment. Working alongside accounting and procurement, you’ll help ensure invoices are processed correctly, expenses are assigned to the right departments, and vendor accounts remain current.

Responsibilities

• Process invoices for laboratory supplies, research services, equipment, facilities, and general operating expenses.
• Match invoices to purchase orders, receiving documentation, and approval records.
• Verify general ledger coding, department allocations, and supporting documentation.
• Prepare payment batches and monitor invoice due dates.
• Reconcile vendor statements and resolve missing invoices, duplicate charges, and unapplied credits.
• Maintain vendor records and required tax documentation.
• Review employee expense reports and corporate card transactions.
• Communicate with vendors and internal stakeholders regarding payment status and discrepancies.
• Assist with month-end accruals, AP reconciliations, and audit requests.
• Maintain organized digital records and follow established financial controls.
• 3+ years of accounts payable experience.
• Strong invoice reconciliation and vendor account management skills.
• Familiarity with ERP or cloud-based accounting systems.
• Proficiency in Microsoft Excel.
• Life sciences, laboratory purchasing, or technology-sector experience preferred.
• Strong attention to detail and ability to manage confidential financial information.