Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Encinitas, California for a 4-week Contract position. This role focuses on reviewing and processing payables with a high degree of accuracy while ensuring adherence to municipal policies and applicable state requirements. The ideal candidate is comfortable working with financial systems, managing invoice workflows, and maintaining organized documentation that supports audit readiness.

Responsibilities:

• Examine roughly 150 invoices to confirm accuracy, complete backup, correct account coding, and alignment with established city procedures.
• Support payment processing activities by preparing check runs and confirming that invoices have received the required approvals before disbursement.
• Review transactions that require dual authorization, including payments at or below $10,000, to ensure proper approval controls are followed.
• Use Tyler Technologies Munis to enter, process, and validate accounts payable activity within the financial system.
• Reconcile Cal-Card purchasing card transactions and match supporting records to confirm completeness and compliance.
• Verify that invoice handling and payment activity meet applicable state regulations as well as internal city policy standards.
• Maintain orderly financial files and supporting documentation to facilitate audits and preserve accurate records.
• Assist with journal-related support tasks as needed in coordination with the broader accounting process.
• Experience in accounts payable, including invoice review, payment processing, and record maintenance.
• Strong understanding of account coding and the ability to identify discrepancies in financial documentation.
• Hands-on experience with check runs and electronic payment processes such as ACH.
• Familiarity with Tyler Technologies Munis or similar government or municipal accounting software.
• Ability to manage purchasing card reconciliations and supporting documentation with accuracy.
• Knowledge of compliance practices related to invoice approvals, payment controls, and audit support.
• Experience with sales tax review and related financial processing requirements.
• Excellent attention to detail, organization, and accuracy in a high-volume transaction environment.