Accounts Payable Coordinator

Expanding New York City organization is currently seeking an Accounts Payable Coordinator. This position is ideal for a finance specialist with strong accuracy, sound judgment, and the ability to keep payment operations running smoothly in a deadline-driven environment. The role will focus on managing day-to-day payables activity, maintaining positive vendor relationships, and supporting timely month-end and audit-related tasks.

Responsibilities:

• Manage the complete accounts payable cycle, including reviewing, coding, entering, and tracking a high volume of invoices.
• Confirm that invoices and payment requests include appropriate approvals and supporting records before processing.
• Coordinate weekly disbursements through checks, electronic payments, and wire transfers while ensuring timeliness and accuracy.
• Compare vendor statements against internal records, investigate variances, and resolve outstanding issues efficiently.
• Maintain organized and up-to-date vendor files in accordance with company standards and compliance requirements.
• Serve as a point of contact for supplier payment questions and work with internal teams to address exceptions or delays.
• Contribute to period-end accounting activities by assisting with accruals, reconciliations, and related reporting support.
• Provide requested documentation for audits and maintain detailed payment histories for review purposes.
• Recommend and support improvements that strengthen accounts payable workflows and increase processing efficiency.
• Bachelor’s degree in Accounting, Finance, or a related discipline is required.
• At least 2 years of experience handling full-cycle accounts payable functions.
• Solid understanding of invoice management, payment processing, and vendor account reconciliation.
• Proficiency with accounting or ERP platforms, including experience working in Deltek.
• Strong Excel skills and comfort working with financial data in spreadsheets.