Accounts Payable Clerk

Robert Half is seeking an organized Accounts Payable Clerk to join a busy wholesale distribution business supporting purchasing, inventory, and daily accounting operations. This is a strong opportunity for an early-career accounting professional who enjoys structured work, accurate data entry, and helping a finance team stay on top of vendor invoices and payment deadlines.

The ideal candidate is dependable, comfortable working with spreadsheets, and willing to investigate discrepancies rather than simply entering transactions. Someone with previous experience in distribution, purchasing, inventory, or general office accounting would be a great fit.

What You’ll Do

• Enter vendor invoices into the accounting system and verify amounts, dates, and payment terms.
• Match invoices with purchase orders and receiving documents.
• Confirm invoices are coded to the appropriate expense or inventory accounts.
• Organize invoice backups and maintain accurate digital files.
• Assist with vendor statement reconciliations and research missing invoices.
• Flag duplicate charges, pricing differences, and discrepancies for review.
• Help prepare check runs and electronic payment batches.
• Track invoices awaiting approval and follow up with purchasing or warehouse staff.
• Respond to routine vendor inquiries regarding invoice receipt and payment status.
• Assist with employee expense reports, credit card receipts, and basic spreadsheet updates.
• Support month-end AP tasks and other accounting projects as needed.
• 1–2+ years of accounts payable, accounting clerk, or bookkeeping experience preferred.
• Strong data entry accuracy and attention to detail.
• Basic understanding of invoices, purchase orders, and general ledger coding.
• Microsoft Excel proficiency and comfort learning accounting software.
• Strong organizational skills and the ability to meet recurring deadlines.
• Clear communication skills and a team-oriented mindset.