Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support day-to-day financial operations for an organization based in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who is detail-oriented, dependable, and comfortable managing invoice workflows, payment activity, and financial record maintenance in a fast-paced environment. The role will also contribute to payroll support and accurate reporting by keeping accounting records current and well organized.

Responsibilities:

• Review approved payables and enter them into the accounting system with complete and accurate supporting documentation.
• Coordinate timely disbursement of vendor and expense payments through electronic transfers and check processing.
• Communicate with employees and external vendors to provide clear updates on invoice and payment status.
• Reconcile company credit card activity and record transactions accurately within the financial system.
• Support payroll processing, including benefit-related entries and related accounting updates.
• Maintain financial records related to depreciation schedules, prepaid expenses, and property documentation.
• Monitor contractor payment data, prepare 1099 reporting details, and generate year-end tax documents.
• Assist with tax-exemption form administration and track associated savings for reporting purposes.
• Allocate payroll expenses by funding source and project location while assisting with month-end and year-end adjustments.
• Associate’s or bachelor’s degree in accounting preferred, or at least 2 years of practical accounting experience in lieu of a degree.
• Background in nonprofit accounting or experience supporting a housing development organization is strongly preferred.
• Working knowledge of core accounting practices and accounts payable procedures.
• Ability to stay organized, manage competing priorities, and work independently with minimal supervision.
• Proven skill in meeting multiple deadlines and adapting effectively when processes change.
• Proficiency with QuickBooks, Sage Intacct, Bill.com, Microsoft Excel, and other Microsoft Office applications.
• Experience with accurate data entry; familiarity with Salesforce and Smartsheet is a plus.
• Interest in supporting affordable housing initiatives and mission-driven community work is highly valued.