Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to support a growing paper and packaging business in Stillwater, Minnesota. This role focuses on managing invoice activity across both international product vendors and domestic payables while maintaining accuracy, timeliness, and strong communication with internal teams and external partners. The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment with recurring deadlines.

Responsibilities:

• Manage the full accounts payable cycle for product-related purchases, coordinating invoice details from international suppliers and partnering with internal teams to ensure proper processing.
• Review, code, and enter a high volume of invoices with a strong focus on accuracy, completeness, and timely payment.
• Administer domestic payable activity through the company’s digital expense and payment platform, including routine processing and follow-up.
• Set up new vendor records, maintain supplier account information, and ensure documentation is complete and current.
• Prepare tax-related vendor documentation, including W-9 records and annual 1099 processing tasks.
• Investigate and resolve discrepancies involving billing, pricing, quantities, and receiving documentation by working closely with vendors and warehouse partners.
• Reconcile vendor statements and selected general ledger accounts, and assist with payment runs and month-end reporting needs.
• Maintain organized digital records for paid and outstanding invoices and provide backup support for accounts receivable activities when needed.

we offer a full suite of benefits including medical, dental, retirement, and PTO.

• Associate degree or a comparable combination of education and relevant work experience.
• At least 2 years of accounting experience; prior exposure to accounts payable is strongly preferred.
• Proficiency in Microsoft Office, with advanced working knowledge of Excel.
• Ability to communicate clearly and professionally with internal stakeholders and external vendors.
• Strong analytical thinking and problem-solving skills, with the ability to meet tight deadlines.
• Solid organizational skills and careful attention to detail in a high-volume processing environment.
• Willingness and ability to learn new systems, tools, and evolving technology.
• Commitment to dependable service, teamwork, and consistent adherence to established procedures.