Accounts Payable Clerk

Position Overview We are seeking a detail-oriented and adaptable Accounts Payable Clerk to support the accounting department of a well-established non-profit organization in Redwood City. This part-time opportunity will begin at approximately 24 hours per week, with the potential for additional hours as business needs evolve. The ideal candidate will have a foundation in accounts payable, bookkeeping, or general accounting, along with strong Excel skills, excellent communication abilities, and a willingness to learn. This organization is looking for someone flexible who can adapt to evolving processes, system improvements, and changing priorities. Training will be provided, making this a great opportunity for someone who is eager to learn, contribute to a mission-driven organization, and grow within an accounting team.

Key Responsibilities

Accounts Payable

• Review invoices, vendor statements, employee reimbursements, and other payment requests for accuracy and completeness.
• Verify appropriate department and management approvals before processing payments.
• Apply accurate general ledger (GL) accounts and accounting codes to invoices and expenses.
• Enter and post approved invoices and bills into the accounting system.
• Prepare accounts payable checks and electronic payments for review and approval.
• Maintain accurate vendor records and supporting documentation.
• Reconcile accounts payable records and vendor statements while researching and resolving discrepancies.
• Assist with annual vendor reporting, including collecting W-9 forms and preparing information for 1099 reporting.
• Maintain organized AP files and documentation in accordance with organizational record-retention policies.
• Support internal controls and proper separation of financial duties.
• Assist with additional accounting and administrative tasks as needed.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Previous experience in accounts payable, payroll, bookkeeping, or general accounting strongly preferred.
• Strong Microsoft Excel skills and comfort working with spreadsheets and financial data.
• Excellent verbal and written communication skills.
• Strong attention to detail, organization, and accuracy.
• Flexible and adaptable, with the ability to adjust to evolving processes, system enhancements, and improvements.
• Willingness to learn new systems and procedures; training will be provided.
• Ability to work independently while collaborating with a team.

Preferred Qualifications

• Previous experience working in a non-profit or human services organization.
• Experience supporting organizations that provide services to individuals with intellectual and developmental disabilities is a plus.
• Familiarity with Sage 100 accounting software is highly desirable; experience with similar accounting systems will also be considered.
• Understanding of basic accounting principles, general ledger coding, vendor reconciliations, and AP processes.