Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support day-to-day finance operations for a Contract position based in Honolulu, Hawaii. This role focuses on accurate payment processing, organized financial recordkeeping, and timely payroll support within a mission-driven environment. The ideal candidate brings strong attention to detail, sound accounting knowledge, and the ability to manage multiple priorities while maintaining accuracy and professionalism. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Abigail Ugale at 808-452-0239.

Responsibilities:

• Enter approved payable transactions into the accounting system with accuracy and attach supporting documentation to maintain complete records.
• Prepare and distribute vendor and expense payments on schedule through electronic transfers and check issuance.
• Communicate with employees and external vendors regarding invoice progress, payment timing, and related account questions.
• Reconcile company credit card activity and record transactions promptly to keep financial data current and accurate.
• Process payroll and related benefits information while ensuring supporting entries are properly reflected in financial records.
• Maintain records for depreciation schedules, prepaid expenses, and property-related documentation for audit-ready files.
• Monitor contractor payment activity, provide status updates, and prepare annual 1099 reporting documentation.
• Coordinate tax exemption form processing, track applicable savings, and maintain related compliance records.
• Assign payroll costs by funding source and project location and complete adjusting entries during month-end and year-end close activities.
• Associate’s or bachelor’s degree in accounting preferred; equivalent accounting experience of two or more years may be considered in place of a degree.
• Prior experience in nonprofit accounting is strongly preferred.
• Working knowledge of core accounting practices and financial controls related to accounts payable and payroll support.
• Proven ability to stay organized, work independently, and manage shifting priorities in a deadline-driven setting.
• Experience using QuickBooks, Microsoft Excel, and other Microsoft Office applications.