Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to support a non-profit finance team in Boca Raton, Florida. This position focuses on managing day-to-day payables activity, maintaining accurate financial records, and helping ensure timely vendor payments and documentation compliance. The ideal candidate is comfortable working with invoices, purchase orders, credit card reconciliations, and cross-functional communication in a fast-paced accounting environment.

Responsibilities:

• Review purchase orders and invoices for completeness and accuracy before entering them into the accounts payable system.
• Process vendor invoices, prepare payment documentation, and coordinate weekly check runs through to signature collection and distribution.
• Reconcile corporate credit card activity by matching transactions to receipts and following up with department contacts on missing support.
• Administer recurring monthly payments, maintain current vendor records, and communicate with suppliers to resolve payment or account issues.
• Gather and organize backup materials needed for grant compliance and reimbursement submissions on a quarterly basis.
• Monitor petty cash activity and perform reconciliations to support accurate financial reporting.
• Assist with finance-related tracking documents, including revenue worksheets and other departmental support materials.
• Provide additional administrative and accounting support as needed, including collaboration across the finance team and participation in cross-training activities.
• Experience supporting accounts payable operations, including invoice review, coding, and payment processing.
• Working knowledge of check runs, voucher preparation, and accounts payable recordkeeping.
• Ability to reconcile credit card transactions and verify supporting documentation with accuracy.
• Proficiency in Microsoft Excel and comfort working with financial systems or accounting software.
• Strong written and verbal communication skills for interacting with staff, leadership, board members, and vendors.
• High level of attention to detail and ability to manage multiple deadlines in an organized manner.
• Experience in invoice processing within an accounting or finance environment that requires strong attention to detail.