Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to join a machinery manufacturing organization in Chicago, Illinois on a Contract basis. This position supports timely and accurate payment operations by handling invoices, expense documentation, and vendor account activity with a high level of precision. The ideal candidate is organized, responsive, and comfortable working across departments to resolve payment-related questions while helping maintain efficient finance processes.

Responsibilities:

• Process supplier invoices and employee expense submissions for payment after confirming accuracy and completeness.
• Compare invoices against purchase orders and receiving records to ensure transactions are properly supported.
• Research billing issues and coordinate with vendors and internal teams to correct discrepancies promptly.
• Assign appropriate expense coding and enter payable data accurately into the company’s accounting platform.
• Organize and retain invoice files in both digital and hard-copy formats to support recordkeeping standards.
• Create, update, and maintain vendor profiles to keep payment information current and reliable.
• Reconcile employee credit card activity with supporting receipts and allocate charges to the correct accounts.
• Manage weekly payment cycles, including check runs and other disbursements, while meeting due dates and maximizing available payment terms or discounts.
• Review accounts payable aging reports on a regular basis and assist the finance team with additional administrative or accounting support as needed.
• High school diploma required; coursework or additional education in accounting or finance is preferred.
• At least 3 years of hands-on accounts payable experience in a business environment.
• Demonstrated ability to process invoices, apply account coding, and support check run activities accurately.
• Strong written and verbal communication skills for working effectively with vendors and internal stakeholders.
• Excellent attention to detail with a consistent focus on accurate data entry and document management.
• Proficiency with Microsoft Office applications, especially tools commonly used for finance and reporting tasks.
• Effective time management skills with the ability to follow directions, work independently, and contribute within a team setting.