Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support a non-profit organization in Berkeley, California through accurate and timely management of day-to-day payables activity. This hybrid opportunity is a Long-term Contract position suited for someone who can handle high-volume processing, research prior transactions when issues arise, and adapt quickly to evolving systems and workflows. The role offers a consistent weekday schedule and is ideal for someone who enjoys balancing routine execution with problem-solving.

This position is based onsite in Berkeley, California.

Responsibilities:

• Process vendor invoices with accuracy and timeliness, ensuring charges are coded correctly and routed in line with established procedures.
• Review payment requests for completeness, verify supporting documentation, and follow up on discrepancies before submission.
• Prepare and support check run activities while helping maintain reliable payment schedules for vendors and internal stakeholders.
• Investigate historical transactions, resolve outstanding invoice or payment issues, and reconcile retroactive adjustments when needed.
• Maintain organized accounts payable records and update data carefully to support audit-ready documentation.
• Collaborate with team members and business partners to answer payment-related questions and resolve exceptions efficiently.
• Adapt to updates in systems, processes, or priorities while continuing to meet deadlines and service expectations.
• Assist with other accounts payable tasks as assigned to support smooth daily financial operations in the Berkeley, California office environment.
• Hands-on experience in accounts payable, including invoice review, coding, and payment processing.
• Working knowledge of check runs and standard procedures for handling vendor payments.
• Ability to investigate discrepancies, trace prior transactions, and resolve retroactive payment issues accurately.
• Experience using Sage, NetSuite or a comparable accounting system to manage payables activity.
• Strong attention to detail with the ability to process a high volume of work while maintaining accuracy.
• Comfortable working in a hybrid setting and managing responsibilities within a regular 9:00 AM to 5:00 PM schedule.
• Effective communication skills and the ability to coordinate with internal contacts and vendors in a detail-focused manner.