Accounts Payable Administrator

We are looking for an Accounts Payable Administrator to support financial operations for a construction organization in Riverside, California. This position focuses on keeping vendor payments accurate, timely, and well-documented while working closely with internal teams to resolve invoice and purchase order discrepancies. The ideal candidate brings strong attention to detail, sound judgment with invoice review, and the ability to manage a steady volume of transactions in a fast-paced environment.

Responsibilities:

• Review incoming vendor invoices for accuracy, assign correct cost codes, and prepare documents for prompt processing.
• Perform three-way matching by comparing invoices, purchase orders, and receiving records to confirm payment eligibility.
• Coordinate recurring and scheduled check runs to ensure suppliers are paid within agreed terms.
• Investigate billing inconsistencies and communicate with vendors and internal departments to resolve outstanding issues.
• Maintain organized accounts payable records and supporting documentation for audit readiness and reporting purposes.
• Use spreadsheet tools to analyze payment data, track invoice activity, and support reconciliations.
• Assist with month-end accounts payable tasks, including reporting, accrual support, and status updates on open invoices.
• Experience in accounts payable, preferably within construction, contracting, or a related operational environment.
• Demonstrated ability to code invoices accurately and manage high-volume invoice processing.
• Working knowledge of check runs, payment workflows, and standard accounts payable controls.
• Proficiency with three-way matching and reviewing purchasing documentation for completeness.
• Intermediate to advanced Excel skills, including PivotTables and VLOOKUP.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Effective communication skills for coordinating with vendors and internal stakeholders.