Accounting Specialist

A growing construction-related organization located in Queensbury, NY is seeking an (fully onsite) Accounts Receivable & Payroll Coordinator to support its accounting team. This role will focus primarily on accounts receivable, billing, and payroll support, while assisting with project-related documentation and compliance requirements.

This is an excellent opportunity for an accounting professional who enjoys a variety of responsibilities, values teamwork, and is looking to grow within a stable and well-established organization.

Responsibilities

• Manage accounts receivable processes, including invoicing, payment tracking, collections, and reconciliations
• Assist with payroll processing and related administrative tasks
• Support AIA billing and project invoicing activities
• Maintain contract documentation and project records
• Assist with certified payroll reporting and compliance requirements
• Track and manage PRC numbers and related project information as needed
• Communicate with internal teams, vendors, clients, and project managers regarding billing and payment matters
• Provide general accounting and administrative support to the finance team

Qualifications

• 2+ years of AR, billing, payroll, or accounting experience
• Payroll experience preferred
• Knowledge of AIA billing preferred
• Certified payroll and PRC experience a plus
• Construction industry experience strongly preferred
• Experience with construction accounting software preferred
• Experience with Sage Intacct is a plus
• Proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment

Schedule

• Typical hours are 7:00 AM to 3:30 PM or 7:30 AM to 4:00 PM
• Some flexibility is available, so please don't let the hours deter you if you're otherwise a great fit

Why Apply?

• Join a collaborative and supportive team environment
• Opportunity to learn specialized areas such as certified payroll and construction accounting
• Variety of responsibilities across AR, billing, payroll, and project support
• Long-term growth potential with a stable organization

Interested in learning more? We'd love to hear from you! Please contact Mary Christman or Kara Lyon at 518-462-1430.

We look forward to connecting with accounting professionals who are eager to contribute and grow with a reputable, growing organization that values its employees. With a supportive culture and a willingness to train, this is an excellent opportunity to build your experience in AIA billing, certified payroll, and construction accounting!

• At least 2 years of experience in accounts receivable, billing support, or general accounting operations.
• Exposure to payroll processing is beneficial for success in this role.
• Prior experience with project-based or organizational billing practices is preferred.
• Familiarity with certified payroll reporting and project tracking documentation is highly valued.
• Background in construction accounting or a related industry is strongly preferred.
• Strong attention to detail with the ability to keep records organized and accurate.
• Proficiency in Microsoft Excel and accounting software used for financial tracking and reporting.
• Ability to handle multiple deadlines and shifting priorities in a fast-paced work environment.