Accounting Specialist

We are looking for an Accounting Specialist to support a non-profit organization in Gorham, Maine through a permanent contract assignment. This role will focus on day-to-day accounting operations, with an emphasis on accounts payable, accounts receivable, billing, and reconciliation work. The ideal candidate will be comfortable managing a steady workflow, maintaining accurate financial records, and helping provide coverage while team members are on leave.

Responsibilities:

• Process vendor invoices, verify supporting documentation, and prepare payments in a timely and accurate manner.
• Manage incoming payments, post receipts, and follow up on outstanding balances to support accounts receivable activities.
• Prepare and issue billing records while ensuring charges are entered correctly and aligned with organizational requirements.
• Reconcile account activity by reviewing transactions, investigating discrepancies, and resolving variances promptly.
• Maintain organized financial documentation and update accounting records to support accurate reporting and audit readiness.
• Assist with routine accounting tasks across daily operations to help maintain continuity during staff absences.
• Experience handling both accounts payable and accounts receivable responsibilities in a detail-focused setting.
• Working knowledge of billing processes, transaction posting, and general accounting support functions.
• Ability to perform account reconciliations with strong attention to detail and accuracy.
• Comfortable working a 40-hour weekly schedule through the end of the year.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills in a collaborative work environment.