Accounting Specialist

We are looking for an Accounting Specialist to support the finance operations of a mission-focused mental health organization in San Antonio, Texas. This Long-term Contract position is ideal for someone who brings strong accounts payable experience, sound judgment, and a careful approach to financial accuracy in a fast-moving environment. The person in this role will help maintain reliable payment processes, organized records, and responsive support for vendors and internal teams while contributing to compliant day-to-day accounting activities.

Responsibilities:

• Review and process a large volume of invoices, confirming correct details, approvals, and allocation across programs, grants, and department budgets.
• Record vendor bills and payment activity in QuickBooks while keeping account information current and well organized.
• Coordinate regular payment cycles, including check preparation, electronic disbursements, and company card reconciliation tasks.
• Manage vendor communications by monitoring incoming requests, answering payment-related questions, and following up on outstanding issues.
• Compare vendor statements against internal records and resolve discrepancies quickly to maintain accurate balances.
• Maintain orderly electronic and paper documentation for accounts payable transactions in alignment with compliance and record retention expectations.
• Assist with month-end accounting support by preparing payable aging information, identifying accrual needs, and supplying related documentation.
• Partner with internal departments to provide updates on invoice progress, payment confirmation, and expense-related support when needed.
• Follow established financial controls, organizational procedures, and reporting standards to support accurate and compliant accounting operations.
• Prepare and organize accounts payable records requested for audits and other financial reviews.
• 1 to 3 years of experience in accounts payable or broader accounting support roles.
• Hands-on proficiency with QuickBooks, including invoice entry, payment processing, and vendor record maintenance.
• Strong Excel capabilities, including filtering, pivot tables, and data review functions used for financial tracking.
• Demonstrated accuracy with numbers, close attention to detail, and the ability to keep records well organized.
• Ability to manage multiple priorities and meet deadlines while supporting several departments or stakeholders.
• Clear communication skills and a detail-oriented approach when working with vendors and internal staff.
• Working knowledge of accounting fundamentals and internal control practices.
• Experience in nonprofit, healthcare, or grant-supported environments is valued, and familiarity with confidential financial handling is a plus.