Accounting Specialist

We are looking for a detail-focused Accounting Specialist to support financial, payroll, and administrative operations for multiple affiliated companies in Ottawa Lake, Michigan. This Long-term Contract position is ideal for someone who can manage day-to-day accounting activity, maintain accurate records, and contribute to construction-related financial processes in a fast-paced environment. The role will work closely with project and leadership teams to help keep billing, payroll, compliance, and reporting activities organized and on schedule.

Responsibilities:

• Manage invoice entry, subcontractor payments, and employee reimbursement processing while ensuring documentation is accurate and complete.
• Support customer invoicing, payment follow-up, and account record maintenance to help keep receivables current and organized.
• Prepare contract-based, progress, and time-and-material billings in alignment with project terms and financial requirements.
• Reconcile bank accounts and company credit card activity and assist with closing tasks at month-end and year-end.
• Partner with project managers to monitor job costs, review budget activity, and help track committed project expenses.
• Coordinate lien waiver documentation by preparing, distributing, and confirming required records for compliance purposes.
• Process weekly payroll for office and field employees, including tracking hours by project, union classification, and local requirements.
• Compile union benefit reporting, assist with certified payroll and prevailing wage documentation, and provide support during labor or benefit audits.
• Maintain organized accounting, payroll, project, and employee files while also assisting with mail handling, document processing, job setup in Sage 100 Contractor, and special projects for leadership.
• Associate or bachelor’s degree in accounting, finance, business administration, or a related discipline.
• At least 2 years of experience in accounting, bookkeeping, or payroll support.
• Hands-on experience with union payroll processing and fringe benefit reporting.
• Working knowledge of job costing and project-based accounting practices.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Background in construction accounting is strongly preferred.
• Experience with multi-state payroll, tax reporting, or Sage 100 Contractor is preferred.
• Strong attention to detail, sound judgment with confidential information, and the ability to manage multiple deadlines effectively.