Accounting Coordinator

We are looking for a meticulous Accounting Coordinator to join a team in Torrance, California and provide hands-on support across daily accounting operations. This Long-term Contract position offers part-time hours and is ideal for someone who enjoys keeping financial records accurate, investigating discrepancies, and producing dependable Excel-driven reporting. The role works closely with internal stakeholders to support reconciliations, payables activity, reporting needs, and month-end accounting tasks in an in-office environment.

Responsibilities:

• Reconcile bank accounts and credit card activity, investigate variances, and ensure transactions are recorded correctly.
• Review daily deposits and related financial activity to maintain accurate reporting and support consistent cash tracking.
• Assist with payment processing, including check runs and credit card obligations, while helping monitor short-term cash flow needs.
• Contribute to monthly financial reporting by preparing supporting schedules, reviewing figures, and highlighting items that require attention.
• Support accounts payable processing by reviewing invoices, tracking approvals, coding documentation, and maintaining organized records.
• Perform three-way matching across purchase orders, receiving records, and invoices, then follow through on any pricing, quantity, or documentation discrepancies.
• Build, update, and refine Excel-based reports covering cash activity, trends, financial summaries, billing, inventory, and equipment utilization.
• Review output from QuickBooks and related systems, correct data issues when appropriate, and escalate exceptions that may affect reporting accuracy.
• Assist with collections follow-up by reviewing aging reports, coordinating on payment issues, and helping resolve internal discrepancies that delay collections.
• Provide support during month-end close and assist with documentation needed for sales tax support and year-end tax preparation materials.
• 3-5 years of experience supporting accounting operations in areas such as accounts payable, accounts receivable, reconciliations, and financial record maintenance.
• Proficiency in bank and credit card reconciliations with the ability to identify, research, and resolve discrepancies.
• Working knowledge of accounts payable processes, including invoice coding, approval tracking, and three-way matching.
• Strong Excel skills with experience preparing and maintaining detailed financial and operational reports.
• Familiarity with QuickBooks and the ability to review system-generated reports for completeness and accuracy.
• Ability to manage multiple recurring tasks in a part-time schedule while maintaining a high level of accuracy and organization.
• Clear communication skills and the ability to collaborate across departments to resolve payment, billing, and documentation issues.