Accounting Clerk

We are looking for a detail-oriented Accounting Clerk to support day-to-day finance operations for a Contract position based in Encinitas, California. This role focuses on accurate financial data entry, invoice handling, sales and deposit verification, and organized recordkeeping across multiple accounting activities. The ideal candidate is comfortable working with high-volume transactions, maintaining documentation integrity, and collaborating with finance and people teams to keep records current and reliable.

Responsibilities:

• Process vendor invoices by assigning proper coding, matching supporting purchase and receiving documents, and escalating discrepancies for review.
• Maintain a timely accounts payable workflow to help ensure vendors are paid according to established terms.
• Record and validate daily sales, deposits, and gratuity information, comparing reported figures with bank activity for each location.
• Identify and report financial variances that exceed established thresholds on the day they are discovered.
• Update and maintain vendor records, including tax documentation, payment terms, and remittance information.
• Review employee expense submissions and mileage reimbursements for coding accuracy and policy compliance.
• Assemble bank and credit card reconciliation support files for leadership review and complete assigned month-end close tasks on schedule.
• Organize digital financial records, retrieve supporting documents for audit and compliance requests, and preserve a clear audit trail for every transaction.
• Provide additional administrative and finance support as needed while maintaining accurate time reporting.
• Experience in accounting support functions such as accounts payable, accounts receivable, or general financial data entry.
• Working knowledge of invoice processing, expense coding, and purchase order matching, including three-way match procedures.
• Proficiency with QuickBooks or similar accounting software used for transaction entry and record maintenance.
• Strong attention to detail with the ability to verify data accuracy and investigate discrepancies efficiently.
• Ability to manage multiple priorities, meet recurring deadlines, and maintain organized financial documentation.
• Familiarity with vendor file maintenance, bank deposit verification, and reconciliation support activities.
• Clear communication skills and the ability to work effectively with finance leadership and cross-functional teams.