Accounting Assistant

Robert Half is seeking a motivated Accounting Assistant to support the accounting and project operations of a growing construction business in the Palomar area! This is a great opportunity for someone who enjoys working with numbers, organizing financial documentation, and supporting a team that manages multiple projects at once. You'll work closely with project managers, vendors, and the accounting department to help ensure invoices are accurate, costs are properly recorded, and billing deadlines are met. The ideal candidate is dependable, detail-oriented, and interested in building a career in accounting. Prior construction experience is helpful, but a strong administrative background with some accounting exposure may also be a fit.

Responsibilities:

• Assist with entering vendor invoices and coding expenses to the appropriate accounts and projects.
• Prepare customer invoices using approved contracts, purchase orders, and project documentation.
• Review billing records for missing information, incorrect amounts, and incomplete approvals.
• Assist with accounts payable and accounts receivable processing.
• Match purchase orders, invoices, and receipts to verify transaction accuracy.
• Enter payments, deposits, and other financial transactions into the accounting system.
• Reconcile credit card statements and assist with bank reconciliations.
• Maintain organized digital files for invoices, receipts, contracts, and payment records.
• Follow up with project managers on missing approvals and supporting documentation.
• Help track project expenses and prepare basic cost summaries.
• Assist with month-end close by gathering schedules and reviewing outstanding transactions.
• Provide general administrative support to the accounting team as needed.
• 1–3 years of accounting support, bookkeeping, or accounts payable/receivable experience.
• Familiarity with Excel and accounting software such as QuickBooks, Sage, or similar systems.
• Strong data-entry accuracy and attention to detail.
• Ability to manage multiple deadlines and follow established procedures.
• Professional communication skills when working with vendors and internal teams.
• Construction, job-costing, or project billing experience is a plus.