Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to support day-to-day accounting and back-office operations for a growing team in Carlsbad, California. This is a Long-term Contract opportunity with a part-time schedule, offering hands-on exposure to core accounting processes and the chance to contribute to special projects. The role is best suited for someone who enjoys accurate, manual financial work, stays organized in a busy environment, and is eager to build experience across multiple accounting functions.

Responsibilities:

• Manage weekly accounts payable activity by entering and reviewing vendor invoices, including freight and manufacturer billing, while helping maintain accurate accounts receivable records.
• Support month-end accounting activities by assisting with reconciliations, reviewing financial data, and completing routine close-related tasks.
• Audit credit card transactions by downloading statements, checking expense details, assigning proper general ledger coding, and resolving manual sync or categorization issues.
• Assist with sales order administration by entering orders, monitoring fulfillment progress, and coordinating related vendor billing updates.
• Use NetSuite to maintain financial records, process transactions, and support reporting accuracy across accounting workflows.
• Contribute to back-office improvement initiatives by helping organize processes, strengthening separation of duties, and participating in special projects as needed.
• Work closely with accounting and operations stakeholders to keep financial and order-related information current and well documented.
• Experience supporting accounting operations such as accounts payable, accounts receivable, invoice coding, or reconciliations.
• Ability to perform detailed manual data entry with a high level of accuracy and follow-through.
• Familiarity with NetSuite is a plus for processing transactions and maintaining accounting records.
• Strong organizational skills and the ability to manage priorities effectively in a fast-paced environment.
• Associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.
• Exposure to retail or e-commerce environments, including tools such as Shopify, is a plus.
• Willingness to work onsite initially in Carlsbad, California, with openness to a hybrid schedule over time.