Accounting Assistant

Our recruiting team is searching for an Accounting Assistant to support the accounts receivable and cash management functions of an established distribution organization. This role is ideal for someone who enjoys working with customer accounts, researching payment discrepancies, and keeping financial records organized. The Accounting Assistant will work closely with the AR team to ensure incoming payments are properly applied, customer balances are accurate, and outstanding items are addressed in a timely manner. This is a hands-on position with room to build additional accounting experience.

Key Responsibilities:

• Apply incoming customer payments, including checks, ACH transfers, and wire transactions.
• Assist with daily cash applications and payment posting.
• Review customer account activity and research unapplied cash or payment discrepancies.
• Prepare and distribute customer invoices and account statements.
• Assist with account reconciliations and aging report updates.
• Follow up internally regarding short payments, missing remittance details, and billing corrections.
• Maintain accurate customer account records and payment documentation.
• Support the preparation of AR reports and month-end reconciliations.
• Assist with general accounting projects and administrative duties as needed.
• 1–3 years of accounts receivable, cash applications, bookkeeping, or accounting support experience.
• Basic understanding of invoicing, payment posting, and account reconciliations.
• Experience working with accounting software or ERP platforms preferred.
• Intermediate Microsoft Excel skills.
• Strong communication skills and comfort working with customer account information.
• Ability to identify discrepancies and follow through on outstanding items.
• Highly organized with strong attention to detail.