Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial operations for an education-focused organization in Rochester, New York. This contract position with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of payable, receivable, and reconciliation work. The role offers the opportunity to contribute to accurate financial reporting while helping maintain efficient accounting processes.

Responsibilities:

• Process vendor invoices, review supporting documentation, and prepare payments in a timely and accurate manner.
• Record incoming payments, update customer account activity, and help keep receivable balances current.
• Reconcile bank statements against internal records and investigate discrepancies to ensure financial accuracy.
• Maintain accounting data in QuickBooks and verify that transactions are properly entered and categorized.
• Code invoices to the appropriate accounts and departments in alignment with established financial procedures.
• Assist with routine account reviews and support month-end close activities by organizing and validating financial information.
• Communicate with internal staff and external contacts to resolve billing, payment, and account questions efficiently.
• Experience supporting accounting operations with a focus on accounts payable and accounts receivable tasks.
• Hands-on familiarity with bank reconciliations and the ability to identify and resolve variances.
• Working knowledge of QuickBooks for transaction entry, account maintenance, and reporting support.
• Ability to code invoices accurately and maintain organized financial records.
• Strong attention to detail and a high level of accuracy when handling numerical data.
• Effective communication skills and the ability to manage multiple priorities in a deadline-driven environment.