Accounting/Administrative Specialist

We are looking for an Accounting/Administrative Specialist to support day-to-day financial and office operations for a wood and furniture manufacturing organization in Ashland, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who combines strong accounting knowledge with administrative coordination skills and enjoys working in a fast-paced, team-oriented environment. The person in this role will help maintain accurate financial records, manage transaction workflows, and provide dependable support across billing and account management activities.

Responsibilities:

• Process vendor invoices, verify supporting documentation, and help ensure timely and accurate accounts payable activity.
• Prepare customer invoices, monitor incoming payments, and assist with accounts receivable follow-up to keep account balances current.
• Reconcile financial records and resolve discrepancies by reviewing transactions, statements, and internal reports.
• Support routine accounting tasks by entering data, maintaining organized records, and assisting with month-to-month financial tracking.
• Coordinate billing-related activities, including invoice review, payment application, and communication regarding account questions.
• Provide administrative support to the office by managing documentation, updating files, and assisting with daily operational needs.
• Work with internal teams to gather financial information, confirm details, and improve accuracy across accounting processes.
• Experience handling accounts payable, accounts receivable, and general accounting support activities.
• Working knowledge of billing procedures and account reconciliation practices.
• Ability to maintain accurate records while managing multiple financial and administrative tasks.
• Strong attention to detail and a high level of accuracy when processing transactions and documentation.
• Effective communication skills for collaborating with internal departments and responding to account-related inquiries.
• Proficiency with standard office and accounting software used for data entry, reporting, and record maintenance.
• Ability to work independently, stay organized, and adapt to changing priorities in a business environment.