Archived listing. The details below describe a past opening.
Job Summary:
The City Clerk serves as the official custodian of City records and provides statutory, administrative, and operational support to the City Manager, Mayor, City Council, boards, City staff, and the public. The position manages public meetings, agendas and minutes, ordinances and resolutions, records retention, elections, licensing, legislative processing, and official document certification. The City Clerk exercises authority assigned by applicable law, the City Charter, ordinances, and City policies.
Qualifications
Essential Duties and Responsibilities
Meeting and Legislative Administration
- Prepare and distribute City Council agendas, agenda packets, and workbooks.
- Attend City Council and other assigned public meetings and record official proceedings.
- Prepare, transcribe, publish, and maintain official minutes. -Process, catalog, and publish ordinances and resolutions and ensure official code records reflect Council action.
Official Records and Documents -Serve as custodian of official City records and public documents. -Maintain records in accordance with applicable retention schedules and legal requirements.
- Certify, seal, and attest ordinances, resolutions, contracts, easements, deeds, bonds, and other official documents. -Manage electronic filing, document management, records organization, and legislative tracking systems.
Public Service and Coordination
- Provide records and information to residents, civic groups, the media, government agencies, and other requestors in accordance with applicable law. -Coordinate with the City Manager, Mayor, Council, departments, boards, and City staff on official business and meeting materials.
- Provide guidance regarding City records, legislative actions, and public meeting procedures.
Elections, Licensing, and Archives -Perform election superintendent and voter registrar responsibilities as assigned by law.
- Oversee business and beverage licenses and special-event permit administration.
- Manage the City’s archives and related assets. -Perform other duties and special projects as assigned.
Minimum Qualifications
- Bachelor’s degree in business management, records management, public administration, or a related field.
- State of Georgia Municipal Clerk Certification or ability to obtain certification within a timeframe established by the City.
- Relevant experience in municipal administration, records management, public meetings, elections, licensing, or a closely related area.
- An equivalent combination of education, training, certification, and experience may be considered
Special Requirements Preferred Qualifications
-Master’s degree in public administration, business administration, records management, or a related field.
- Three years of progressively responsible municipal clerk, records, legislative, or local-government experience. -Experience supervising staff, managing departmental operations, and administering public records.
- State of Georgia Municipal Clerk Certification