Document Controller (Procore)

RINA is a global knowledge company where expertise travels across borders, disciplines, and industries. Every day, we collaborate on solving complex challenges that no single field could tackle alone. With a presence in more than 70 countries and 160 years of heritage, we turn individual know-how into collective progress. RINA is seeking a Document Controller ( proficient with Procore) to join a site project based in Alabama.

Assignment Duration: Approximately 8 months (through Summer 2027). Start Date: Immediate Reporting To: Project Manager / Project Controls Manager

KEY OBJECTIVES

• Ensure all project documentation is properly handled, stored, organized, and distributed in accordance with project requirements and company procedures.
• Support the Project Team by ensuring documentation is accurate, controlled, and readily available.
• Maintain organized electronic project files and documentation records.
• Ensure effective tracking, revision control, distribution, and retrieval of project documents throughout the project lifecycle.
• Utilize Procore software to manage and maintain project documentation.

MAIN DUTIES AND RESPONSIBILITIES

• Manage the receipt, review, registration, distribution, and tracking of project documentation.
• Utilize Procore software as the primary platform for managing, organizing, and tracking project documentation.
• Maintain document registers and ensure all documentation is properly logged and updated.
• Issue and receive controlled documentation, including drawings, technical documents, reports, and other project-related records.
• Prepare and distribute electronic transmittals to project stakeholders, contractors, subcontractors, vendors, and suppliers.
• Monitor document submissions, revisions, approvals, and outstanding documentation.
• Ensure the latest approved revisions of documents and drawings are maintained and readily accessible to the Project Team.
• Maintain proper document naming, numbering, classification, and revision control in accordance with project procedures.
• Organize, archive, retrieve, and maintain project documentation in accordance with company standards and retention requirements.
• Perform quality checks to ensure documents are complete, properly identified, and accurately recorded within the document management system.
• Coordinate with project personnel to follow up on outstanding documentation and resolve document control discrepancies.
• Assist with maintaining project documentation procedures and ensuring compliance with established document management protocols.
• Support project audits by providing requested documentation and maintaining accurate records.
• Perform general document control activities, including scanning, filing, data entry, document quality checks, and electronic record maintenance.
• Assist with the preparation and organization of final project deliverables and closeout documentation.
• Undertake other project-related duties as assigned.

ORGANISATIONAL RELATIONSHIPS

The Document Controller will be part of the onsite Project Team, working closely with project management, engineering personnel,contractors, vendors, and other project stakeholders to ensure effective document management and control throughout the assignment.

QUALIFICATIONS, EXPERIENCE & SKILLS

Essential Qualifications

• Degree-level education or equivalent relevant work experience preferred.
• Minimum of 3 years of experience in document control or project administration.
• Previous experience managing project documentation within an engineering, construction, industrial, or EPC environment.
• Proficiency in Procore software is required.
• Experience with document management systems and electronic document control processes.
• Strong computer skills, including Microsoft Office (Word, Excel, and Outlook).
• Understanding of document control procedures, revision management, and document tracking. Technical / Business Skills
• Demonstrated experience using Procore to manage project documentation.
• Ability to manage document registers, transmittals, revisions, and document distribution.
• Experience handling engineering documents, technical submittals, drawings, and project records.
• Strong organizational and administrative skills.
• Good written and verbal communication skills.
• Ability to manage multiple priorities and meet project deadlines.
• Attention to detail and accuracy in document management.

Personal Qualities / Abilities

• Highly organized, dependable, and detail-oriented.
• Strong communication and coordination skills.
• Ability to work independently and as part of a project team.
• Proactive in following up on outstanding documentation and resolving discrepancies.
• Flexible and adaptable in a fast-paced project environment.
• Professional approach when communicating with internal and external stakeholders. Motivation / Work Relationships
• Strong team player with a collaborative approach.
• Ability to establish and maintain effective working relationships with project personnel and stakeholders.
• Demonstrates initiative, accountability, and commitment to maintaining accurate project records.

At RINA, your growth drives our innovation. We bring together engineers, inspectors, digital minds and specialists from more than 100 nationalities, creating an environment where diverse perspectives sharpen how we think, collaborate and deliver. Flexibility and respect drive how we work. We are committed to building a workplace where every person feels valued, empowered to develop their potential, and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, gender (including pregnancy), national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law. RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.