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Appian Software Developer - TS/SCI
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Xcelerate Solution is seeking an Appian Software Developer To design, develop, deploy, and operate a DoD-wide Tasking, Collection, Processing, Exploitation, and Dissemination (TCPED)…
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Clearwater Beach, FL
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Finance Manager, Decision Support
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Raleigh, NC
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Retail Sales and Store Support
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State Highway Rehabilitation Program Manager
State of Wisconsin
WI
- $68,640 to $96,907 USD / year
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Service Advisor | Commissioned-Based - Ron Tonkin Chrysler Jeep Dodge Ram Fiat
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…customer service while providing our team members with the tools, support, and opportunities they need to build rewarding…
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Structural Design Engineer
Bennett & Pless Inc
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Basic understanding of AI tools and their application to structural engineering workflows, with an interest in advancing Bennett & Pless’ use of AI to advance structural engineering.
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Category Manager I-II
Oncor
Ft Worth, TX
Applicants with experience with continuous improvement tools and/or Lean Six Sigma are encouraged to apply.
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Senior Revenue Operations Specialist
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Charlotte, NC
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Digital Product Manager
DuPont Electronic Materials CMP, LLC
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…focus on leveraging data science skills and data visualization tools to drive digital…
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Transportation Technician V
Trilon Group
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Our goal is to ensure you have the tools, resources, and support needed to focus on delivering quality work without additional out of pocket expenses.
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Retail Sales Specialist - Meta (Seasonal)
Best Buy
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Use available tools to stay current on promotional initiatives and help drive profitable growth
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Senior Sales Engineer, Enterprise
Fivetran
Remote, United States
…automate data movement across the systems, clouds, engines, and tools they rely on. dbt Labs pioneered analytics engineering, helping teams transform data into reliable, governed insights.…
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Retail Sales Specialist - Hisense
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Staff Accountant
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Utilize technology and automation tools to improve reporting and accounting workflows.
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Tire Technician I - Meadville
Flynn's Tire Group
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Safely operate tools and equipment in a fast-paced environment
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Medical Courier
Quest Diagnostics
Erie, PA
Comfortable using mobile devices or scanning tools
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Engineering Project Manager I/II
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…Jira), SAP, Microsoft Project, and resource management software/tools. Qualifications Note This position is available at two different career levels based upon experience, education, and…
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Forward Deployed Engineer
8am
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Ricoh

Workplace Experience Coordinator

Boston, MA, United States

$20.95 to $26.4 USD / hour

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Job details

Pay: $20.95 to $26.4 USD / hour
Education: High school diploma
Posting language: English
Posted: Nov 6, 2026

Original job description

Workplace Experience Coordinator

Pay Range: $20.95 - $26.40 per hour

Position Profile

The Workplace Experience Coordinator is responsible for the day-to-day management of an onsite workplace services operation and serves as the primary point of contact for customers, vendors, and internal stakeholders. This role combines administrative coordination, customer service, workplace operations, and event planning responsibilities to ensure a seamless employee and client experience.

The ideal candidate is a proactive and detail-oriented professional with experience coordinating meetings and events, working with vendors, supporting administrative teams, and managing multiple priorities in a fast-paced environment. The Site Coordinator will regularly collaborate with administrators, participate in planning meetings, coordinate logistics, and support the successful execution of workplace initiatives and large-scale events.

This is a hands-on, physically active role that requires both office-based coordination and onsite support. The Site Coordinator will assist with setting up and coordinating meetings, conferences, and company events while ensuring contracted office services are delivered efficiently and in accordance with service level expectations.

Job Duties and Responsibilities

Oversee the daily operations of a mailroom, copy center, scanning facility, or other workplace services functions.
Coordinate onsite meetings, conferences, town halls, and special events from planning through execution.
Work closely with administrative teams and business leaders to schedule meetings and support workplace initiatives.
Participate in planning meetings and collaborate with stakeholders to ensure successful event execution and customer satisfaction.
Coordinate with vendors, facilities teams, and building occupants to support workplace operations and event logistics.
Provide exceptional customer service and maintain formal daily contact with customer representatives.
Demonstrate leadership, initiative, and proactive problem-solving to address operational needs and improve service delivery.
Assist with event setup, breakdown, room configurations, and other physical event-support activities.
Operate office equipment, including PCs, copiers, multifunction devices, imaging equipment, and mail-processing equipment.
May be responsible for courier services, reception services, switchboard operations, shipping and receiving functions, and mail delivery and processing.
Implement and support Ricoh Service Excellence Programs.
Understand and operate required equipment and software efficiently to achieve service level agreements.
Help achieve profitability goals through effective utilization of company materials and supplies.
Create and complete work orders, monitor contractors, conduct inspections, and report facility-related issues as needed.
Manage office supply inventory and reorder supplies when necessary.
Coordinate conference room scheduling and audiovisual (A/V) equipment resources.
Maintain positive working relationships with customers, vendors, and internal teams through professional communication.
Collect operational data and provide reporting support to leadership and customers, including monthly reporting activities.
Ensure all financial and operational responsibilities are completed accurately and on time.
Perform additional duties as assigned.

Qualifications (Education, Experience, and Certifications)

Required Qualifications

High school diploma or GED required.
Minimum of 1 year of experience in a related business, customer service, administrative, or technical environment.
Minimum of 1 year of customer-facing experience.
Demonstrated knowledge and comfort working with technology and office systems.

Preferred Qualifications

Experience coordinating corporate meetings, conferences, workplace events, or employee programs.
Experience working directly with external vendors and service providers.
Experience supporting office operations, workplace services, or administrative functions.
Demonstrated ability to lead projects, prioritize competing responsibilities, and work independently.
Experience scheduling meetings and coordinating calendars with administrative teams or business leaders.

Knowledge, Skills, and Abilities

Strong customer service and relationship-building skills.
Excellent organization and time-management abilities.
Proactive approach to problem-solving and issue resolution.
Demonstrated leadership skills and ability to take initiative.
Ability to manage multiple projects and priorities simultaneously.
Ability to present information to small groups.
Moderate problem-solving and decision-making skills.
Basic technical aptitude and willingness to learn new systems and equipment.
Strong written and verbal communication skills.
Ability to work effectively with customers, vendors, facilities teams, and internal stakeholders.

Working Conditions, Mental and Physical Demands

Professional office environment with adequate lighting, ventilation, and normal temperature and noise levels.
Work assignments are varied and require the ability to interpret, comprehend, and apply complex information and instructions.
Regular interaction with customers, vendors, administrative teams, and workplace stakeholders.
Physical activity is required, including walking, standing, bending, reaching, lifting, carrying, and setting up materials or equipment for meetings and events.
Ability to lift and carry up to 50 pounds as needed.
Moderate manual dexterity and regular use of office equipment, keyboards, calculators, and other workplace tools.
Ability to transition between administrative responsibilities and hands-on operational support throughout the workday.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, or working conditions associated with the role.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information - how it is collected, stored, managed, and shared - to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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