Planning & Development Coordinator

Duties and Responsibilities:

Office Support:

• Provides essential clerical, scheduling, and logistical support to the Planning Department.
• Files correspondence and project documents including drawings.
• Maintains list of active projects and cost codes current.
• Organizes and maintains project archives, paper and digital.
• Creates and maintains a master contacts list of consultants and contractors.
• Maintains inventory of office supplies and procure supplies as needed.
• Run prints and copies.

Consultant Coordination:

• Manages, or assists in the management of, our relationship with local permitting authorities including Building Officials, Planning and Zoning Commission, and Board of Commissioners.
• Log, track, and follow up on permit applications, plan checks, and zoning submittals with regulatory agencies.
• Manages, or assists in the management of, our relationship with United States Postal Service authorities, including Postmaster.

Budgeting & Scheduling:

• Responsible for managing time and resources to complete assigned projects in a timely and cost-effective manner.
• Assists in monitoring departmental budgets and schedules, including the preparation of job cost reports.
• Codes, as necessary, invoices for department projects for approval.
• Coordinates aspects of job cost accounting including setting up jobs, coding invoices, and updating job cost spreadsheets, and ensuring teammates processing of invoices.
• Tracks vendor invoices and payments.

Field:

• Assists in occasional field related activities.
• Manages, coordinates and sets up CBU as required by USPS, including processing MOD Agreements with USPS.

QUALIFICATIONS:

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• Minimum of 3 to 5 years administrative experience.
• High school diploma.
• Proficient skills in MS Word and MS Excel.
• Understanding of, and preferably some work experience, in basic accounting and bookkeeping.
• Sense of urgency and ability to handle a variety of projects simultaneously.
• Excellent written and verbal communication skills.
• Detail oriented, strong organizational skills.
• Capable of balancing competing priorities, complex situations, and tight deadlines.
• Effective time management skills.
• Able to complete tasks with minimal supervision and as part of a team.
• Development background preferred with ability to read and understand construction documents, plats, topography, etc.
• If requested to assist in the field, physical ability to traverse uneven surfaces and elevation changes in performance of field review of undeveloped property.
• Regularly required to sit, walk, bend, and kneel.
• Valid Georgia Driver’s license with a good driving record.