Events Logistics and Digital Content Coordinator

Resources for the Future (RFF) is an independent, nonprofit research institution in Washington, DC. Our mission is to improve environmental, energy, and natural resource decisions through impartial economic research and policy engagement. RFF is committed to being the most widely trusted source of research insights and policy solutions leading to a healthy environment and a thriving economy.

The Event Logistics and Digital Content Coordinator provides support for RFF’s Communications Team, including on-the-ground assistance for a portfolio of convenings, workshops, and webinars, and tasks as assigned related to graphic design and social media content development. The contractor should be familiar with academic audiences and should be able to occasionally staff long (8–12 hours) on-site days during event dates, which will be communicated at least 30 days in advance. This position is slated for six months with an average of 21 hours a week, with opportunities for extension, and reports to the Director of Communications.

Responsibilities:

Event Support

• Coordinate event vendors, contracts, and logistics
• Oversee event operations including timelines, registration, travel, attendee communications, reconciliation, and production
• Facilitate speaker planning, coordination, and scheduling
• Assist with webinar logistics and moderation
• Maintain event documentation and analytics
• Provide on-site and virtual logistical support
• Perform other duties as assigned in support of the RFF Events Team

Content Development

• Assist with drafting publication, topical, and editorial emails and newsletters
• Assist with producing engaging written and multimedia content for RFF’s social media accounts, distilling technical information to an academic audience
• Assist with website page formatting, updates, and maintenance
• Occasionally assist with CRM updates, imports, and reports
• Craft graphics, infographics, and handouts in support of RFF’s research focus areas and initiatives and consistent with RFF’s brand guide and voice
• Other duties as assigned

Schedule:

In office Tuesday–Thursday, 10:00 a.m.–5:00 p.m.; flexible arrangements can be coordinated. Required on-site days will be communicated at least 30 days in advance.

Preferred Qualifications:

• 2–3 years of experience in event support and/or storytelling and content development
• Proven ability to manage multiple events and priorities simultaneously
• Strong oral and written communication and stakeholder management skills
• Experience with academic audiences and scientific or technical communications
• Proficient in Microsoft Office and CRM systems
• Proficient in live conference and streaming services, such as Zoom
• Experience using project management tools, such as Asana
• Experience using survey and online form tools, such as Jotform, SurveyMonkey, Microsoft Form, etc.
• Experience using email marketing and event management platforms such as Mailchimp and Eventbrite
• Experience using Adobe Creative Cloud or similar design products
• Proactive inclination to identify, adapt, and respond to needs during event planning and implementation
• Superior level of service, customer attentiveness, and eye for detail

Requirements:

• Bachelor’s degree in Communications, Marketing, Hospitality, Journalism, Public Policy, Economics, Environmental Studies, or a related field, or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position
• Ability to lift at least 25 lbs
• Ability to travel up to 10% locally as needed

Application:

Please submit both a resume and a cover letter. Applications without both a resume and a cover letter will not be considered.