Accounts Payable Assistant Manager

Rentix Solutions is a newly formed organization created through the merger of Jack Doheny Companies (JDC) and Vacuum Truck Rentals (VTR). Together, we are proud to be one of the nation’s leading specialty equipment rental providers, supporting customers across the water and sewer, electric utility, and environmental markets. As Rentix Solutions continues to grow, we are bringing together the experience, expertise, and strong customer relationships of both organizations to build an even stronger future.

Position Objective

The Accounts Payable Assistant Manager is responsible for assisting with the management of AP processes, supervising AP staff, ensuring timely and accurate invoice processing, maintaining strong vendor relationships, and supporting month-end close activities.

The ideal candidate will possess strong accounting knowledge, excellent organizational skills, and the ability to thrive in a fast-paced environment while maintaining a high level of accuracy and internal controls.

Job Responsibilities

• Assist in overseeing the daily operations of the Accounts Payable function.
• Supervise and support AP team members, providing training and guidance as needed.
• Review invoices, coding, approvals, and supporting documentation for accuracy and compliance.
• Monitor invoice processing and payment schedules to ensure timely vendor payments.
• Assist with ACH, wire transfer, and check payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Manage vendor setup and maintenance, including collection of W-9s and required documentation.
• Support month-end and year-end closing activities, including accruals and AP reconciliations.
• Assist with 1099 preparation and reporting.
• Maintain and enforce internal controls and segregation of duties.
• Partner with operations, purchasing, and management teams to resolve invoice and payment issues.
• Support external audits, bank examinations, and financial reviews by providing requested documentation.
• Analyze AP processes and recommend improvements to increase efficiency and accuracy.
• Prepare AP reporting and aging analysis for management review.
• Assist with ERP system maintenance and process enhancements.

Qualifications

Required Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field, or equivalent experience.
• 5+ years of Accounts Payable experience.
• 2+ years of supervisory or team leadership experience.
• Strong understanding of accounting principles and AP best practices.
• Experience processing high-volume invoices and vendor payments.
• Proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and data analysis functions.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Qualifications

• Experience with NetSuite.
• Experience working within and/or helping to implement automated AP platforms.
• Experience in equipment rental, construction, industrial services, transportation, or related industries.
• Knowledge of sales tax, use tax, and 1099 reporting requirements.

Competencies

• Leadership and team development
• Professional communication and vendor relationship management
• Strong analytical skills
• Process improvement mindset
• Ability to prioritize multiple deadlines
• Commitment to accuracy and internal controls

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Short and Long Term Disability insurance
• Vision insurance
• Life insurance
• Paid time off

Schedule

• Full Time
• Monday through Friday

Rentix Solutions: The Way We Work

• Continuously seek innovative ways to improve branch performance and customer satisfaction.
• Foster teamwork, accountability, and open communication.
• Lead with integrity, professionalism, and respect.
• Promote a safe work environment and ensure compliance with company policies and regulatory requirements.
• Deliver exceptional service to both internal and external customers.

Rentix Solutions is an Equal Opportunity Employer