Human Resources Coordinator

Position: Human Resources (HR) Coordinator

Reports To: Human Resources Director

Status: Full Time, Exempt

Schedule: 52 Weeks (3 days/week in the summer)

Benefits: Full Benefit Eligible

Job Summary:

The Human Resources Coordinator supports and independently manages assigned human resources and payroll functions at Rejoice Christian School (RCS). Responsibilities include payroll processing, benefits administration, employee records, recruitment, onboarding, compliance, and HR operations.

Working under the direction of the HR Director, this position exercises independent judgment within established authority, identifies opportunities for improvement, and helps ensure the continuity of HR operations. A key expectation is to develop the proficiency necessary to independently manage biweekly payroll while maintaining established internal controls and appropriate oversight.

Qualifications:

• Must be a committed Christian, demonstrate a Christ-centered lifestyle, and be an active member in good standing of a local church.
• Associate's degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• Minimum of 1–2 years of experience in HR, payroll, benefits, accounting, or a related administrative role.
• Experience with payroll processing, financial recordkeeping, or HR systems preferred.
• Strong organizational, analytical, mathematical, and problem-solving skills with exceptional accuracy and attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, manage competing priorities, and meet firm deadlines.
• Strong communication and interpersonal skills with a professional, service-oriented approach.
• Proficiency with Google Workspace and Microsoft Office; experience with Paycom or similar HRIS/payroll systems preferred.
• Experience in a school, nonprofit, ministry, or mission-driven organization preferred.

Essential Functions:

Payroll and Benefits Administration

• Prepare, review, and process biweekly payroll for all employee classifications, progressing toward independent payroll management under established internal controls and HR Director oversight.
• Review timecards, compensation changes, leave, deductions, and additional pay; identify discrepancies, determine appropriate corrections, and ensure payroll accuracy.
• Maintain payroll records, procedures, calendars, and reconciliations to support timely and accurate processing.
• Administer routine benefits activities, including enrollments, qualifying events, terminations, retirement contributions, and open enrollment.
• Review payroll and benefit records for accuracy, resolve discrepancies within assigned authority, and coordinate with vendors as needed.

Employee Records and HR Systems

• Maintain accurate and confidential personnel, payroll, benefits, and employment records in accordance with applicable requirements.
• Manage employee information and approved changes across HR, payroll, benefits, recruiting, and timekeeping systems.
• Monitor required documentation, credentials, certifications, and renewal dates.
• Conduct routine audits, identify inconsistencies, and prepare HR reports and employee data for departmental use.

Recruitment, Hiring, and Onboarding

• Coordinate job postings, applicant communications, interviews, references, and pre-employment requirements.
• Prepare approved employment documents and coordinate onboarding, orientation, and employee transitions.
• Manage background checks and required screenings for employees, substitutes, seasonal staff, and volunteers.
• Maintain hiring and compliance documentation, including Forms I-9, required acknowledgments, and employment records.

HR Operations and Compliance

• Independently manage assigned HR functions, evaluate operational issues, and make decisions within delegated authority.
• Serve as a secondary HR resource for employees and school leadership, providing guidance on established policies and procedures.
• Identify HR and payroll compliance risks, recommend improvements, and assist with implementing procedures and internal controls.
• Support employment-related audits, verifications, workers' compensation documentation, and compliance requirements.
• Partner with the HR Director on HR initiatives, employee relations, policy development, and departmental planning.

Employee and Department Support

• Respond to employee questions regarding payroll, benefits, onboarding, and HR systems, escalating matters requiring additional authority.
• Prepare HR communications, reports, forms, and maintain departmental calendars and deadlines.
• Coordinate with school departments and external vendors to ensure timely completion of HR processes.
• Support continuity of HR operations during the HR Director's absence, independently managing assigned responsibilities and escalating significant matters as appropriate.

Physical and Safety Requirements:

• This is a safety-sensitive position; employees may be subject to drug or alcohol testing in accordance with applicable law and school policy.
• Ability to perform extended computer and office work, move throughout campus, and communicate effectively.
• Ability to lift and carry up to 20 lbs., with or without reasonable accommodation.

Additional Expectations:

• Demonstrate a Christ-centered, service-oriented approach with professionalism, integrity, and confidentiality.
• Exercise sound judgment, initiative, and accountability in managing assigned responsibilities.
• Maintain accuracy and reliability during payroll, onboarding, open enrollment, and other deadline-sensitive processes.
• Participate in professional development, meetings, and school activities as required.
• Perform additional duties as assigned to support the HR Department and RCS's mission.
• Occasional evening or weekend hours may be required.