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Outpatient Direct Support Professional (DSP)
LEARNING SERVICES CORPORATION
Paoli, PA
Company: ReMed, A Collage Rehabilitation Partner
Added 1 min ago
Mainframe Security Analyst IV - ACF2, TSS, and RACF
Syncreon Consulting
Pittsburgh, PA
…talent and compensation benchmarking makes us proud hiring partner for various industries. We work as trusted business partners and always strive to deliver the most value and highest…
Added 1 min ago
Pre-Sales Infrastructure/Network Design Engineer
Syncreon Consulting
New York, NY
…talent and compensation benchmarking makes us proud hiring partner for various industries. We work as trusted business partners and always strive to deliver the most value and highest…
Added 1 min ago
Director, Head of Client Service
Syncreon Consulting
Berwyn, PA
· Partner with senior client stakeholders, including executive and C-suite leaders, to understand strategic objectives and evolving business needs.
Added 1 min ago
Regional Vice President, Sales
Versant Health
Troy, NY
Partner with Versant Health third party Client Management team and attend scheduled internal and external renewal meetings
Added 1 min ago
Payroll Specialist
Distro
Chandler, AZ
…overrides etc.). Calculate payroll and confirm accurate entry of client-provided payroll data through generating control totals for import files and through manual review. Respond timely…
Added 1 min ago
Payroll Specialist
Distro
San Antonio, TX
Payroll Specialist - supports payroll processing for a growing client base and is responsible for all payroll-related processing activities.
Added 1 min ago
Customer Operations Supervisor
Percepta
Asheville, NC
The Customer Operations Supervisor is responsible for the supervision of client service and sales teams and provides support for operational initiatives, which include identifying process…
Added 1 min ago
Condition Monitoring Engineer or Vibration/Technical Specialist
Smiths Group
Sweeny, TX
We have a global network of more than 200 sites in over 50 countries and employ more than 6,000 people worldwide. We partner with our customers to help them keep their operations safe,…
Added 1 min ago
Director, Account Management
Fiserv
Milwaukee, WI
Partner with internal teams across Fiserv to resolve client issues and align support plans with business priorities.
Added 2 mins ago
Service Desk Support Analyst
ASM Research
Washington, DC
This role maintains the stability and performance of core school partner and eligibility processing platforms, conducting system verifications, diagnosing complex anomalies, and ensuring…
Added 2 mins ago
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Administrative Assistant (Austin,TX)
Pacific Investment Mgt Co. LLC
Austin, TX
- $43.99 USD / hour
…organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire…
Added 2 mins ago
IJ
Program Manager
IntelliDyne Jobs for Veterans
Washington, DC
- $150,000 to $190,000 USD / year
Own and manage program budgets, including cost estimation, financial tracking, forecasting, resource allocation and reporting to both internal leadership and client stakeholders.
Added 3 mins ago
Aerospace Market Sector Leader
HDR
Phoenix, AZ
…Arizona/New Mexico area. This leadership role combines market growth, client service, and project delivery responsibilities to advance HDR’s position as a trusted advisor in the aerospace…
Added 4 mins ago
Personal Banker 1 - Lima Allentown
WesBanco Bank, Inc.
Lima, OH
Required to effectively assess the financial needs of Banking Center clients and make an appropriate recommendation to fulfill the needs of the client.
Added 4 mins ago
T
Salesforce Business Systems Analyst
TEKsystems
Pittsburgh, PA
- $50 to $60 USD / hour
…Phoenix, AZ - Denver, CO*MUST BE USC OR GC-HOLDER*DescriptionOur Client is seeking a highly motivated Business Systems Analyst with strong Salesforce experience to bridge the gap between…
Added 4 mins ago
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Sales Force Developers & Leads
TEKsystems
Farmers Branch, TX
- $65 to $68 USD / hour
…Phoenix, AZ - Denver, CO*MUST BE USC OR GC-HOLDER*DescriptionOur client is looking for a Salesforce Developer to join the Edge (Employees Delivering Greater Experience) team. Edge is the…
Added 4 mins ago
T
Medicare Billing Specialist
TEKsystems
Salisbury, MD
- $18 to $25 USD / hour
About the RoleOur healthcare client is seeking an experienced Medicare Billing Specialist to support its Medicare billing team. This role is responsible for the accurate preparation,…
Added 4 mins ago
T
Embedded Technician
TEKsystems
Forest City, NC
- $40 to $50 USD / hour
…campus, forming the core of the technician's responsibilities.o Client Longevity and Stability: In response to Barrett's question about client stability, Billy stated that the company has…
Added 4 mins ago
Remote Search Consultant / Recruiter
GPAC
Cuba, MO
Work from home opportunity! GPAC, a family-owned executive search firm, is looking for highly motivated people to partner with as fully remote Search Consultants. We were founded over 30…
Added 4 mins ago
Business Relationship Area Manager- Executive Director
JPMC page
Fort Worth, TX
…and credit business while focusing on relationship-building, client experience, and risk…
Added 4 mins ago
J.P. Morgan Wealth Management - Executive Director, Custom Lending Specialist
JPMC page
New York, NY · Los Angeles, CA · San Francisco, CA
…risk management, best-in-class execution, and an exceptional client experience. In addition to delivering seamless execution of new lending requests, you will originate and expand business,…
Added 5 mins ago
Branch Manager
Great Day Improvements: A Family of Brands
Charlotte, NC
Ensuring proper staffing and scheduling to meet client needs.
Added 5 mins ago
SO
Senior Administrative Assistant
State of Kansas
KS
- $33,092.8 USD / year
Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
Added 5 mins ago
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Area Sales Director (West), Allergan Aesthetics, Plastic Regenerative Medicine
AbbVie
Remote, United States
- $160,500 to $305,000 USD / year
Partner across the enterprise to align strategy, execution, and customer solutions.

Red Envelope Consulting

Executive Assistant

Louisville, CO, United States

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

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Job Type

Full-time

Description

Be the force behind the leadership team.

Our client, a leader in scientific insourcing is looking for an exceptional Executive Assistant who thrives on organization, anticipates needs before they arise, and enjoys making a meaningful impact every day. In this highly visible role, you'll partner with executive leaders, support key business initiatives, and help create a seamless employee and office experience within a fast-growing, innovative organization. If you're proactive, resourceful, and energized by variety, we'd love to meet you!

Position Summary The Executive Assistant offers high-level administrative and operational support to two members of the executive team, helping to ensure the smooth operation of their team in Discovery Lab, primarily located in Louisville, CO. This role also includes providing assistance to their offsite labs. Exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs while managing competing priorities in a fast-paced, growing organization are essential for success in this position.

Serving as a trusted partner to executive leadership, this individual will manage complex calendars, coordinate meetings and travel, prepare and process expense reports, facilitate communications, and support special projects and executive initiatives. The successful candidate will take a proactive approach to problem-solving, independently manage administrative responsibilities, and identify opportunities to improve processes and operational efficiency.

In addition to executive support, this position will help coordinate office operations, serve as a key point of contact for employees and visitors, and collaborate with the Office Manager to maintain an organized, welcoming, and productive lab environment. Responsibilities may include coordinating candidate interviews and employee onboarding, managing office resources, supporting team events, and overseeing vendor and facility-related needs.

The successful candidate will interact with a highly motivated and skilled team and play an important role in supporting leadership effectiveness, operational excellence, and overall employee experience.

Requirements

Executive Support and Coordination

Provide proactive, high-level administrative support to two executive team members, anticipating needs and helping maximize their time and effectiveness.
Manage complex calendars, coordinate meetings and conference calls, resolve scheduling conflicts, and prioritize requests based on business needs.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
Prepare, review, and process expense reports and other administrative documentation with accuracy and attention to detail.
Coordinate executive meetings, conferences, presentations, and other business activities, including meeting materials, logistics, and follow-up as needed.
Handle sensitive information and executive communications with professionalism, confidentiality, and discretion.
Serve as a liaison between executive team members and internal or external stakeholders, ensuring timely communication and follow-through.
Independently manage administrative projects and assignments, track deadlines, and follow up on outstanding items.
Identify opportunities to streamline administrative processes, improve coordination, and increase efficiency.

Office Operations and Team Support

Partner with the Office Manager to support the daily operations of the Louisville lab and maintain an organized, professional, and welcoming workplace.
Serve as a point of contact for employees, visitors, vendors, and other stakeholders, responding to inquiries and proactively addressing needs.
Coordinate onsite candidate interviews and employee onboarding activities in collaboration with People Operations and hiring teams.
Coordinate team lunches, dinners, meetings, and other office activities, including weekly Grubhub lunch orders.
Welcome visitors and coordinate their arrival and onsite experience.
Manage incoming deliveries, organize packages, and coordinate domestic and international outgoing shipments. This includes regularly lifting and moving boxes as needed.
Coordinate office maintenance, facility support, and vendor services, working closely with the IT vendor to address operational needs.
Monitor and maintain kitchen and shared office areas, manage office supply inventory, and coordinate purchasing as needed.
Support special projects and cross-functional initiatives as assigned, using independent judgment to organize work, manage priorities, and meet deadlines.
Recommend improvements to office practices, administrative procedures, and workflows to support a more efficient and effective work environment.

Basic Requirements

Bachelor's degree preferred, with at least 5 years of administrative support experience; experience supporting senior leaders or executives strongly preferred.
Demonstrated ability to manage complex schedules, coordinate competing priorities, and independently organize a varied workload.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Exceptional written and verbal communication skills, with the ability to interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong organizational skills and meticulous attention to detail, with a demonstrated ability to anticipate needs and follow through on commitments.
Sound judgment and the ability to handle confidential and sensitive information with discretion.
Ability to work independently, exercise initiative, proactively solve problems, and make appropriate decisions within established guidelines.
Demonstrated ability to collaborate effectively with accomplished professionals across functions and teams.
Flexibility and adaptability when priorities shift, with the ability to manage multiple assignments and meet deadlines in a dynamic environment.
Professional, composed, and service-oriented demeanor, including the ability to remain calm and effective under pressure.
Self-motivated and resourceful, with a demonstrated interest in improving processes, identifying inefficiencies, and implementing practical solutions.
Willingness and ability to assist with office operations, including receiving deliveries and periodically lifting and moving boxes.

Our client is an Equal Opportunity Employer. Our client does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

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More about this job

Skills

Organizational skills
Problem solving
Improve business processes
Onboarding
Leadership
Administrative support
Scheduling
Documentation
Attention to detail
Presentation skills
Logistics
Confidentiality
Communication skills
Collaboration
Procurement
Work in an organised manner
Meet deadlines
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Work independently
Adaptability

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