Onsite Controller (Hollybrook)

Role: Onsite Controller

Location: Pembroke Pines, FL

Community: Hollybrook Golf and Tennis Condos

Pay Range: $125,000 – $150,000 per year (depending on education and experience)

Job Type: Full Time

Company Summary

RealManage is a leading national community association management company serving homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, master-planned communities, and nationally recognized developer and builder clients. RealManage is proud to be recognized on the Inc. 5000 list of America's fastest-growing private companies and ranked among the top firms in the community management industry. We combine experienced people, innovative technology, and proven practices to help communities thrive.

At RealManage, The RM Way is our service identity - something we live every day. It provides a shared definition of what great looks like, a common language for coaching and recognition, and a standard every associate can own. It guides how we serve our clients, how we serve each other, and how we grow.

Our commitment to an exceptional associate experience is reflected in RealManage being Great Place to Work® Certified™. We believe exceptional client experiences start with our associates, and we foster a workplace where people are supported, encouraged to grow, and empowered to deliver outstanding service.

Join RealManage and be part of a values-based organization where The RM Way shapes how we serve, work, grow, coach, and recognize one another every day - while making the communities we manage stronger because RealManage is there.

Our Guiding Values

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing. At RealManage, we are always getting better.

Role Summary

Hollybrook seeks an experienced Controller who combines strong accounting expertise with leadership, initiative, and sound business judgment.

This role requires active involvement throughout the operation: meeting with managers, leading accounting staff, verifying that procedures are followed, and resolving issues promptly. The successful candidate must translate financial information into clear recommendations and ensure that decisions are supported by reliable analysis.

The Controller reports to the Board of Directors through the President and works closely with the Financial Secretary, Treasurer, and Finance Committee, which assists with budget preparation and review. The Controller collaborates daily with the General Manager and department managers to coordinate financial and operational priorities.

Responsibilities

• Lead the accounting team, establish priorities and deadlines, and ensure accurate, timely work.
• Coordinate timely departmental inventories, reconciliations, and investigation of discrepancies.
• Ensure invoices are accurate, properly documented, and approved under the Association’s authorization procedures.
• Ensure timely payment of accounts payable while managing cash flow.
• Monitor accounts receivable and coordinate collection follow-up to reduce delinquencies.
• Prepare timely financial statements, reconciliations, cash-flow forecasts, and budget variance reports.
• Work with the Treasurer, Financial Secretary, Finance Committee, General Manager, and department managers to prepare and monitor operating and capital budgets.
• Track reserve funds, special assessments, capital-project expenditures, and borrowing activity.
• Maintain a contract register identifying expiration dates, automatic renewals, cancellation notice deadlines, price increases, and financial commitments.
• Bring renewal and cancellation decisions forward early enough for review and approval, and coordinate timely execution of authorized notices.
• Analyze proposed contracts and competing bids, including total costs, payment terms, escalation clauses, cash-flow effects, and long-term commitments.
• Present clear financial recommendations to support contract negotiations and approval decisions.
• Strengthen internal controls and coordinate with external auditors and the property management accounting team.

Disclaimer

This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.

Qualifications

Required qualifications

• Bachelor’s degree in Accounting, or Finance with substantial accounting coursework.
• At least seven years of relevant accounting and financial management experience, including three years in a Controller role.
• Demonstrated ability to lead staff, collaborate with operational managers, and explain financial matters clearly to a Board.
• Strong experience in budgeting, cash-flow forecasting, internal controls, and contract financial analysis.
• Proficiency in accounting systems and Excel.

Preferred qualifications

• CPA or CMA designation.
• Experience with condominium associations, private clubs, or comparable operations.
• Familiarity with Florida condominium financial requirements, reserve accounting, and major capital projects.

Leadership expectations

The ideal candidate is approachable, proactive, organized, and comfortable holding others accountable respectfully. They follow matters through to completion, identify concerns early, and provide practical solutions.

Physical Requirements

• Ability to sit for prolonged periods at a desk and work on a computer.
• Ability to occasionally stand, walk, bend, or reach as needed.
• Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).
• Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
• Visual acuity to read printed materials, spreadsheets, and computer screens.
• Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
• Ability to work in a standard office environment with moderate noise levels.
• Ability to work a standard schedule, with occasional extended hours as required.

Pay and Benefits

$125,000 to $150,000 yearly, depending on education and experience.

Benefits include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High-Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 11 paid Holidays

EEO & Values Statement

RealManage is a values-based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ADA Statement

RealManage is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to apply for this position or perform essential job functions, please contact Human Resources at hr@ciramail.com.