Office Administrator

Join RDO Equipment Co. as an Office Administrator, where you'll serve as a critical support partner to the Sales, Parts, Service, and Dealership teams while helping ensure smooth day-to-day store operations. In this role, you'll be the first point of contact for customers, visitors, and employees, providing exceptional service while supporting administrative processes, inventory coordination, sales transactions, and office management. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in creating an organized and welcoming workplace, we invite you to apply today.

What’s In It For You:

• $19.00 - $25.00 / hr
• Competitive wages and profit sharing program to match your skills and experience.
• A comprehensive benefits package that supports your well-being. For more details and to view these offerings, visit RDO’s benefits page.
• A company that lives by its core values: they’re not just words on a wall – they’re how we work, grow, and lead. Click here to learn more.

Why RDO?

When you join RDO Equipment Co., you’ll become part of an industry-leading team providing a world-class experience for customers who do vital work. We deal in iron from the world’s leading equipment and technology manufacturers, but we’re a people business first. RDO has grown from humble roots, guided by a family’s values, and shaped by the strengths, voices and entrepreneurism of our team members.

RDO Equipment Co.'s Vermeer division provides a variety of Vermeer products, parts and services to customers around the U.S. RDO's has eight Vermeer-exclusive stores, creating a network, which stretches from California to Minnesota. Are you ready to join a team that works closely with arborists, landscaping companies, contractors, forestry companies, municipalities and other customers who value a knowledgeable Vermeer partner?

What You Will Do:

• Administrative Support: Perform clerical and administrative duties including data entry, reporting, filing, document management, correspondence, and record maintenance.
• Financial Support: Assist with accounts payable, accounts receivable, banking deposits, and administrative support for sales and service operations.
• Management Assistance: Support store leadership and department managers with administrative tasks, reporting, and special projects.
• Phone Management: Answer, screen, and direct incoming telephone calls professionally while providing exceptional customer service.
• Visitor Coordination: Welcome guests, assist employees and vendors, and provide guidance and support as needed.
• Facility Support: Coordinate maintenance requests and facility-related issues with appropriate internal and external resources.
• Sales Process Support: Assist with equipment sales transactions, documentation review, deal completion, and coordination with Sales Coordinators.
• Documentation Management: Upload, track, review, and maintain sales records and transaction documentation.
• Equipment Coordination: Support incoming equipment orders, deliveries, yard operations, and equipment movement activities.
• For a complete list of duties and responsibilities, view the full job description here.

What You Will Need:

• Communication Skills: Ability to communicate clearly and professionally in both verbal and written formats while delivering excellent customer service.
• Organizational Skills: Exceptional ability to organize work, prioritize responsibilities, and manage multiple deadlines in a fast-paced environment.
• Attention to Detail: Proven ability to maintain accuracy and consistency when handling documentation, records, and administrative processes.
• Multitasking Ability: Capacity to balance multiple responsibilities simultaneously while adapting to changing priorities and business needs.
• Customer Service Focus: Commitment to creating positive experiences for customers, visitors, vendors, and coworkers.
• Administrative Expertise: Experience performing general office administration, recordkeeping, and clerical support functions.
• Computer Proficiency: Ability to effectively utilize business software, office systems, and technology tools to support daily operations.
• Confidentiality & Professionalism: Ability to handle sensitive information with discretion while maintaining a professional and trustworthy presence.
• Valid Work Authorization: Candidates must have valid work authorization and be able to work in the U.S. without company sponsorship.

Why You’ll Love It Here:

• Every day is different: No two days are the same in Hayward. There’s always a new, fun challenge to work through.
• Diverse customer base: Hayward serves a variety of customers doing important work in a beautiful part of the country.
• Team culture: Get support and friendship from a team dedicated to your success.