Senior Executive Assistant

job summary:

This role will support a Technology Executive responsible for a large, global payments technology organization delivering strategic modernization, regulatory, resiliency, and platform transformation initiatives.

The portfolio includes modernization of global payment processing platforms, real-time and cross-border payments, ISO 20022 and regulatory mandates, application and infrastructure modernization, and initiatives designed to improve the resiliency and availability of critical payment services.

Responsible for providing diverse and confidential administrative support, including extensive calendar management.

Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail.

Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

location: Charlotte, North Carolina job type: Contract salary: $26.64 - 36.64 per hour work hours: 8am to 5pm education: Bachelors

responsibilities:

• This role will support a Technology Executive responsible for a large, global payments technology organization delivering strategic modernization, regulatory, resiliency, and platform transformation initiatives.
• The portfolio includes modernization of global payment processing platforms, real-time and cross-border payments, ISO 20022 and regulatory mandates, application and infrastructure modernization, and initiatives designed to improve the resiliency and availability of critical payment services.
• Responsible for providing diverse and confidential administrative support, including extensive calendar management.
• Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail.
• Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

qualifications:

Required Skills:

Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management, preferably in the high net-worth space.

5+ years of administrative or executive support experience in a large, complex corporate environment, including direct support of a senior executive.

Demonstrated experience managing complex executive calendars, including scheduling across multiple leaders, organizations, priorities, and time zones.

Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Experience coordinating domestic and/or international travel, preparing itineraries, and processing expense reports.

Strong organizational and time-management skills with demonstrated ability to manage multiple competing priorities and shifting deadlines.

Excellent written and verbal communication skills with the ability to interact professionally with executives, senior leaders, employees, and external partners.

Strong attention to detail and follow-through, with the ability to independently identify issues, resolve scheduling conflicts, and anticipate executive needs.

Demonstrated discretion and sound judgment when handling confidential, sensitive, or business-critical information.

Ability to work independently, exercise initiative, and make appropriate decisions with limited direction.

Strong interpersonal skills with a responsive, collaborative, and service-oriented approach.

Desired Skills:

Experience coordinating leadership meetings, town halls, off-sites, employee events, and other large or high-visibility meetings.

Advanced proficiency with Microsoft Outlook and the broader Microsoft 365 suite.

Experience preparing or coordinating executive-level presentations, reports, organizational information, meeting materials, and communications.

Experience working within a large, matrixed organization with multiple senior stakeholders.

Experience supporting travel and expense processes and working with corporate travel and expense systems.

skills:

ISO 20022,Excel,Microsoft Outlook,PowerPoint,Word,Microsoft 365 suite,payment services,Strong attention to detail,Excellent written and verbal communication,communications,communicate effectively,coordinating,highly organized,sound judgment,personable,ability to interact,leadership,professionalism,Ability to work independently,proactive,service-oriented,Top Performer,collaborative,administrative support,administrative tasks,administrative,business priorities,corporate travel,calendar management,maintain confidentiality,presentations,executive support,financial institution,infrastructure,expense reports,expenses,payment processing,scheduling,time-management skills,travel arrangements

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.