Purchasing Assistant / Procurement Coordinator

We are seeking a detail-driven Procurement Coordinator to manage daily purchasing operations and vendor transactions. In this role, you will take ownership of the full purchase order (PO) lifecycle, support accounts payable with 3-way invoice matching, and maintain accurate vendor master records in our ERP system.

If you have an administrative foundation in purchasing, solid ERP experience, and enjoy resolving account discrepancies, this is an excellent opportunity to make an immediate impact on our supply chain operations.

salary: $28 - $30 per hour shift: First work hours: 8 AM - 5 PM education: Bachelors

Responsibilities

• Purchase Requisition & PO Administration:
• Review, approve, or deny internal purchase requisitions in alignment with established company policies and departmental budgets.
• Accurately generate, format, and issue purchase orders (POs) to approved vendors.
• Process purchase order revisions, modifications, expedites, and cancellations as needed.
• Monitor outstanding and open POs, proactively following up on order acknowledgments, delivery timelines, and backordered goods.
• Invoice Reconciliation & AP Collaboration:
• Review and cross-reference vendor invoices against purchase orders and receiving reports (three-way matching) to ensure accurate pricing and quantities.
• Research, troubleshoot, and resolve invoice variances, past-due notices, and payment holds in partnership with Accounts Payable and receiving teams.
• Support regular reconciliation of current and aged vendor account balances.
• Vendor Master Data & Relationship Management:
• Process, review, and onboard new vendor applications, collecting required compliance documentation (W-9s, certificates of insurance, payment terms).
• Maintain up-to-date vendor files, item master records, pricing agreements, and contact directories within the ERP system.
• Serve as a direct point of contact for external suppliers regarding PO status, order clarifications, and account inquiries.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Purchasing/Procurement
• Vendor Management
• CPM
• Stock Purchase
• Organization
• Problem Solving
• Microsoft Office

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.