On-Call Front Desk and Workplace Coordinator

We are seeking a polished, proactive, and reliable On-Call Front Desk & Workplace Coordinator to support our client, a leading biotechnology company. Serving as the first point of contact at the corporate lobby/reception desk, you will ensure a seamless, welcoming, and secure experience for employees, executives, healthcare partners, and guests.

This is an ideal role for an administrative or hospitality professional looking for flexible, as-needed shifts within a fast-paced, mission-driven life sciences environment.

salary: $28 - $30 per hour shift: First work hours: 8 AM - 4 PM education: High School

Responsibilities

• Visitor & Lobby Management: Greet all guests, candidates, vendors, and executives warmly; manage check-in procedures, issue visitor badges, and notify hosts promptly upon arrival.
• Security & Compliance: Enforce visitor access protocols, maintain accurate visitor logs, and ensure NDA/confidentiality sign-ins are completed in alignment with corporate security standards.
• Communications & Inquiries: Answer and route incoming phone calls and general reception emails professionally, addressing routine inquiries or escalating urgent matters to the appropriate workplace or security team.
• Mail & Package Coordination: Receive, sort, log, and distribute incoming mail, couriers, and small deliveries; coordinate outgoing shipments (FedEx, UPS, local messengers) as needed.
• Workplace & Conference Support: Assist with conference room readiness, catering setup coordination, restocking lobby/breakroom supplies, and submitting facilities tickets for maintenance or IT issues in common areas.
• Administrative Assistance: Provide light ad-hoc administrative support to the Workplace Operations and Facilities teams during scheduled coverage shifts.

Skills

• Front Desk Coordination
• Telephone Etiquette
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Active Listening
• Vendor Management

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.