Executive assistant - Manufacturing

Executive Assistant / Office Administrator Charlotte, NC | Full-Time

A growing international industrial company is seeking a proactive Executive Assistant / Office Administrator to report to the VP.

Key Responsibilities:

• Manage executive calendars, meetings, and global travel logistics.
• Support bookkeeping, invoice processing, and external accounting partners.
• Oversee daily office operations, vendors, and facilities.
• Assist engineering teams with shipping and logistics documentation.

Qualifications:

• 3-5 years of administrative/office management experience (manufacturing preferred).
• MS Office skills; QuickBooks is a plus.
• Highly organized, independent, and detail-oriented.

What We Offer: Competitive salary, health benefits, and paid vacation.

salary: $65,000 - $70,000 per year shift: First work hours: 8 AM - 4 PM education: High School

Responsibilities

Key Responsibilities

Executive Support

• Manage calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, hotels, rental cars, and itineraries.
• Organize customer visits and internal meetings.

Accounting & Administrative Support

• Support invoice processing and expense reports.
• Coordinate documentation with external accounting partners.
• Assist with basic bookkeeping and administrative reporting.
• Maintain organized records for audits and corporate compliance.

Office Administration

• Manage daily office operations and reception.
• Order office supplies and coordinate vendors and service providers.
• Handle incoming and outgoing mail and shipments.
• Maintain office files and company records.
• Coordinate office maintenance and facility-related activities. • Logistics & Operations Support
• Coordinate shipments and courier services.
• Support import/export documentation when required.
• Assist service and engineering teams with travel logistics and documentation.
• Help coordinate customer service visits and installations.

Technical Skills

• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Teams and Google Zoom or similar platforms
• Experience with QUICKBOOKS systems is a plus

What We Offer

• Competitive salary
• Health benefits
• Paid vacation and holidays
• Professional growth opportunities
• Friendly international work environment
• Opportunity to work with global industrial customers and cutting-edge manufacturing technologies

Skills

• Multi-tasking
• Scheduling
• Bookkeeping
• Organization
• Maintaining Calendars
• Scheduling Appointments
• Microsoft Office
• Microsoft Excel
• QuickBooks
• Accounting
• Written Communication
• Creating Presentations
• Logistics
• Coordination

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.