We are partnering with our client to find a detail-oriented, highly organized, and collaborative Executive Assistant to join their team. In this pivotal role, you will serve as the operational backbone of the office, working closely with the Executive Director, senior leadership, and the Board of Directors to ensure seamless day-to-day operations. From managing high-level board communications and executive schedules to supporting development initiatives, vendor relationships, and special projects like the Annual Report, you will play an essential part in advancing the organization’s mission and community impact. If you are interested, apply now!
salary: $35 - $40 per hour shift: First work hours: 8 AM - 5 PM education: High School
Responsibilities
- Provide comprehensive administrative support to senior leadership (Board Chair, Executive Director, CFO, VP), including managing board/committee logistics, materials, portals, resolutions, and meeting minutes.
- Oversee the master office calendar and schedule internal, external, and hybrid meetings, while administering organizational Zoom accounts.
- Serve as primary liaison for building management, security, and visitors; manage office supply inventory, file maintenance, and upkeep of common spaces.
- Process executive expense reports, credit card reconciliations, mileage reimbursements, and purchase orders for client and event sponsorships.
- Provide basic staff tech troubleshooting and coordinate with external IT, web, and facilities vendors to ensure smooth operations.
- Assist the Development team with presentation materials, client event attendance tracking, seasonal outreach, and staff social activities.
- Partner with the Executive Director to project-manage major annual deliverables, including the organization's Annual Report.
Skills
- Executive Support
- Scheduling Appointments
- Handling Confidential Information
- Vendor Management
- Maintaining Calendars
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
