Data Entry and Administrative Assistant

Our client is seeking a detail-oriented Data Entry & Administrative Assistant to support their Human Resources team with a high-priority digital records initiative. In this role, you will play an essential part in auditing, separating, and indexing electronic employee files - applying strict naming conventions to ensure confidential HR records are accurately organized and easily retrievable. This is a temporary, hybrid position (1–2 days per week in office) located in Fredericksburg, Virginia, working Monday through Friday (8 hours per day) through the end of the year. If you have solid technical skills, exceptional attention to detail, and a track record of handling sensitive information with discretion, please apply here.

salary: $21 - $24 per hour shift: First work hours: 8 AM - 5 PM education: Bachelors

Responsibilities

• Digital Document Processing: Review consolidated electronic employee files, separating individual records (such as driver's licenses, tax forms, and certifications) into distinct PDF or document sections.
• File Naming & Indexing: Apply strict, standardized naming conventions to categorized files to ensure accurate system indexing and quick retrieval.
• Data Quality & Auditing: Cross-check separated files against employee records to verify completeness, legibility, and accuracy, flagging missing or corrupted documents for follow-up.
• Electronic Filing & Organization: Upload, categorize, and maintain renamed records within the designated shared drive, HRIS, or document management system.
• Confidentiality & Compliance: Handle sensitive personally identifiable information and confidential HR documentation in strict adherence to company privacy and data-security protocols.
• Administrative & Data Entry Support: Perform accurate data entry, track file-completion progress on daily logs, and assist with general administrative tasks as needed through the end of the project.

Skills

• Data Collection
• Data Conversions
• Data Entry
• MS Office

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.