Administrative Assistant

Administrative Assistant – Night Shift (Fleet Operations) Location: On-site | Fleet Operations

Position Type: Full-Time (Night Shift)

About the Role Are you an organized administrative professional who thrives in a fast-paced overnight environment? We are seeking a Night Shift Administrative Assistant to support our overnight fleet operations, keep driver documentation seamlessly managed, and ensure operational efficiency around the clock. Working closely with our Project Manager and dispatch team, you will handle data entry, driver payroll tracking, safety compliance logs, and administrative setup to ensure smooth handoffs for the day team.

What You’ll Do

• Overnight Administrative Operations: Assist with night-shift operational paperwork, order entry, and load documentation for dedicated fleet and common carrier resources.
• Driver Records & Payroll Support: Serve as the primary administrative contact for night drivers, tracking overnight trip reports, auditing expense receipts, and maintaining accurate driver payroll records.
• Safety & Compliance Recordkeeping: Monitor driver Hours of Service (HOS) logs, organize safety compliance files, and log DriveCam alerts during night operations.
• Systems & Data Entry: Input real-time operational data into TMW, process weekly customer invoicing data, and organize operational KPI performance reports.
• Service & Maintenance Logging: Log night-of service interruptions, send status updates to clients and internal teams, and track emergency truck/trailer repair records.

What We’re Looking For

• Shift Availability: Full availability and commitment to working overnight/night shifts.
• Experience: 2–3+ years of administrative support experience (transportation, logistics, or dispatch administrative experience strongly preferred).
• Systems Knowledge: Proficiency in MS Office and hands-on experience with TMW (or similar operational databases) preferred.
• Key Skills: High attention to detail, good problem-solving skills under minimal supervision, clear communication, and a driver-first mindset.

salary: $25 - $26 per hour shift: First work hours: 6 AM - 6 PM education: High School

Responsibilities

• Overnight Dispatch & Routing: Manage nightly load planning, driver dispatch, and routing using dedicated fleet and common carrier resources.
• Driver Support & Safety: Serve as the primary night contact for drivers, maintaining positive relations while monitoring HOS, DriveCam, and safety compliance.
• Issue & Maintenance Resolution: Address real-time transit delays, communicate service updates to internal/external teams, and schedule emergency truck/trailer repairs.
• Data Entry & Reporting: Enter operational data into TMW daily, assist with driver payroll/expenses, and generate weekly KPI performance reports.
• Shift Coordination: Ensure smooth shift handoffs with the day team and assist the Project Manager with overall fleet policies.

Skills

• TMW / TMS Software
• Invoices
• Payroll
• Fleet Maintenance Prep
• Fleet Load Planning
• Working Independently
• Prioritizing
• Decision Making
• Organization
• Google for Business Suite
• Microsoft Office
• Organizational Skills

Qualifications

• Years of experience: 0 years
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.