Accounts Payable Specialist

We are seeking a highly organized Temporary Accounts Payable Specialist to support our high-volume AP department. In this role, you will play a crucial part in ensuring our vendors and subcontractors are processed accurately and efficiently, while closely supporting our Project Managers with project cost allocations. Due to the nature of our business and project demands, we are looking for a detail-oriented individual to join our finance department.

salary: $25 - $26 per hour shift: First work hours: 8 AM - 5 PM education: Associate

Responsibilities

• High-Volume Processing: Accurately reconcile and process a heavy volume of 200 to 300 invoices per day against corresponding purchase orders
• Inbox & Document Management: Oversee the general Accounts Payable email inbox on a daily basis, organizing and attaching critical files - including purchase orders, Schedule of Values (SOV), and AIA billing documents
• Disbursements: Execute and coordinate payment disbursements on both a daily and weekly schedule
• Vendor Relations: Serve as the primary point of contact for vendor communications via the AP inbox, delivering prompt resolutions and appropriately escalating complicated matters
• Project Costing Support: Partner with Project Managers to investigate and settle job costing questions, guaranteeing that all project expenditures are accurately allocated and monitored
• Subcontractor Compliance: Audit subcontractor Certificates of Insurance (COI) for strict compliance, actively pursuing any missing, expired, or invalid paperwork
• Discrepancy Resolution: Work cross-functionally with internal teams and external suppliers to quickly rectify any discrepancies related to billing or payments
• Ad-Hoc Support: Assist the broader Accounts Payable department with various administrative projects and perform other duties as assigned

The essential functions of this role include:

• working in a smoke free environment

Skills

• Accounts Payable
• Purchase Orders
• Basic Accounts Receivable
• Expense Reports
• Verbal Communication
• Analytical Thinking

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.