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Randolph County School System

Data Manager

Randleman, NC, United States

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

8 hours daily/ 11 months

Must be willing and eligible to obtain a bus driver's license and sub as needed on the bus

#352602

POSITION DESCRIPTION

POSITION TITLE

Data Manager

SCHOOL/DEPARTMENT

Assigned school

SALARY

Salary Grade 61 plus supplement

FLSA STATUS

Non-Exempt

REPORTS TO

Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

NUMBER OF MONTHS PER YEAR

10, 11, or 12

POSITION PURPOSE:

The Data Manager performs a variety of complex technical and computer support functions for the student information system (PowerSchool) at an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs that work in conjunction with the student information system to develop and maintain records of student data (attendance, class schedules, grades, demographic statistics, immunizations, etc.) Work requires a substantial knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system in order to support school operations and to generate federal, state and local electronic files effectively. The Data Manager is responsible for reviewing forms and handwritten information, entering data into proper computer files, utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing specialized reports; assisting with the scheduling process; and preparing back-up copies of records on flash drives or other means of secure storage. The Data Manager may also be responsible for installing computer software and troubleshooting errors or other operational problems with computers and peripheral equipment. Work may also involve general clerical work, such as answering the telephones and preparing various correspondence/forms.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES

Considerable knowledge of the operations of the school
Working knowledge of computer technology, computer operations and peripheral equipment
General knowledge of common word processing, spreadsheet and file maintenance programs
Considerable knowledge of computer related operations associated with the student information management system (PowerSchool) and the electronic gradebook programs used by the district
Ability to troubleshoot common hardware and software problems
Ability to perform routine maintenance on computer equipment
General knowledge of the principles of organization and administration
Considerable knowledge of the student information maintained at the school site
Ability to transcribe information and to prepare standardized forms, letters and reports from that information
Ability to operate common office machines
Ability to sort and distribute documents
Ability to maintain complete and accurate records and to develop standard reports from those records
Ability to respond to questions based on considerable knowledge of the PowerSchool system
Ability to understand and follow oral and written instructions
Ability to type accurately at a moderate rate of speed
Ability to establish and maintain effective working relationships as necessitated by work assignments
Ability to effectively communicate with Central Services representatives, school personnel, students and their parents/guardians
Other responsibilities/duties assigned by the principal

EDUCATION, TRAINING, AND EXPERIENCE

Graduation from high school
Minimum of three (3) years of experience in an automated office or systems environment
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities

CERTIFICATION AND LICENSE REQUIREMENTS

Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

PREFERRED QUALIFICATIONS:

Associate’s degree, technical degree, or higher from an accredited institution majoring in a computer related field or administrative office support
Minimum of one (1) year experience in data management or the equivalent experience with a computer system that requires knowledge of editing and completing source data
Able to obtain a North Carolina Class A or Class B Commercial Driver’s License with school bus certification and P&S endorsements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Utilize the computerized student information system (PowerSchool), a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
Prepare and maintain computer records of daily student attendance, reviews late arrival forms, and reconciles with absences to create “tardy” lists
Review check-out forms and reconcile with absences to create “early leave” lists
Enter codes into files to indicate individual students’ excuses for absences
Prepare correspondence to students’ parents/guardians to advise of excessive absences, according to established policies
Prepare attendance reports and reconciles manual and computer reports monthly
Prepare and maintain database of student enrollment, recording such data as student’s name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.
Prepare periodic statistical reports based on incident information recorded in PowerSchool
Record student withdrawal from school enrollment and/or courses, recording reasons for withdrawal and student’s plans, as available
Facilitate transfer of student information between schools
Prepare periodic statistical reports associated with withdrawals
Prepare and establish master schedules that show courses, classrooms, time periods, teachers, and other relevant information
Produce student schedules and inputs changes and corrections
Perform advanced scheduling that includes assisting administrators in the scheduling process; ensuring accuracy in data builds; identifying solutions to being less than 100 percent scheduled; identify course changes where complications exist; identify where additional teachers may be needed based on student course selections; and identify conflicts in scheduled class times
Prepare and maintain other computer databases pertaining to student records, activities and demographic information
Provide information assistance and/or training to school staff regarding the use of the student information system and application of data from the system, including the PowerTeacher Pro gradebook system
May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies
Troubleshoot hardware and software problems and errors in computer equipment or software, determine cause of error or stoppage and applies corrective steps or standard operational techniques in case where stoppage can be corrected; develops remedies to identified programs deficiencies or operational failures
Select data from varied sources, and summarize information for standard reports, including preparing reports for the submission to building administrators, school system administrators and NCDPI and federal entities as required or requested; ensures delivery in a timely manner
Design format in which to display data and check reports for accuracy
Record various files on flash drive or other secure storage method as backup copies or for delivery to appropriate officials or offices
Perform routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc.
May serve on various school and/or school system committees, attend meetings and participate in other activities of such groups as appropriate
Attend seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on the student information system
Prepare and maintain back up records on flash drive or other secure method as needed
Perform other responsibilities/duties as assigned by the principal or assistant principal

WORKING CONDITIONS

PHYSICAL DEMANDS

Work is considered light physical work requiring the exertion of up to 20 pounds of force.

WORK ENVIRONMENT

Employees in this position are required to work in indoor and outdoor environments, and come into direct contact with RCSS staff, students and the public.

ACKNOWLEDGEMENTS

The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations

Reviewed by: Employee's Signature

Date

Approval by: Supervisor's Signature

Date

The completed and signed position description shall be maintained at the employee’s work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, any time.

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More about this job

Skills

Spreadsheet programs
Scheduling
Install software
Troubleshooting
Computer technology
Troubleshoot
Computer equipment
Office equipment
Valid driver's licence
Data management
Editing
Maintain database
Provide information
Condense information
Cleaning
Attend meetings

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