Jobs in the United States

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added just now
Training and Development Manager
Klamath Tribal Health & Family Services
Klamath Falls, OR
Added 1 min ago
GI
Senior Logistics Data Analyst / Logistics Management Specialist
Goldbelt, Inc.
Indianapolis, IN
- $80,000 to $100,000 USD / year
…military mission readiness. Goldbelt’s corporate recruiting and program-management resources will support the successful candidate, who will serve as the primary onsite analyst for the J4…
Added 1 min ago
Facility Manager- All PDCHC Locations
Park DuValle Community Health
Louisville, KY
…experienced and results-driven Facility Manager to oversee facilities operations, maintenance, environmental safety, and regulatory compliance across multiple health center locations. The…
Added 1 min ago
Associate Director - Clinical Development, Oncology
Eli Lilly and Company
United States
The Associate Director, Clinical Development Trial Lead (CDTL) independently leads the cross-functional study team in the development and execution of complex clinical trials and is…
Added 1 min ago
Quality Control Manager (External Operation)
Eli Lilly and Company
United States
Verve’s Quality Control is seeking a candidate for the team to lead day-to-day Quality Control operations at external partners. This individual will be working with the Associate Director…
Added 1 min ago
OEM Sales Manager
Jorgensen Conveyor and Filtration Solutions
Mequon, WI
…will work closely with Engineering, Proposals, Marketing, and Operations to develop effective technical solutions and close profitable…
Added 1 min ago
Assistant Seafood Manager
The Fresh Market Inc
New Orleans, LA
Support front-end operations during peak business times as a cashier or in other areas.
Added 2 mins ago
CH
FLEET MECHANIC I - TAMARAC
CITY HOME
Tamarac, FL
- $26 to $32 USD / hour
…focused manner. Your contributions will ensure the success of the Operations Department at CITY…
Added 2 mins ago
CA
Water Services Specialist
Central Arizona Project
Phoenix, AZ
- $39.38 to $46.76 USD / hour
Required Certifications or Licenses: Must have a valid driver's license and maintain a good driving record
Added 2 mins ago
CLS Logistics Agent
Expeditors
Miami, FL
…high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with…
Added 3 mins ago
NJ
Administrative Specialist 2 Confidential
New Jersey Courts
Trenton, NJ
- $54,434.49 to $89,181.84 USD / year
…work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high…
Added 3 mins ago
GL
Regulatory Affairs Associate
Galderma Laboratories, LP
United States
- $91,200 to $114,000 USD / year
The Regulatory Affairs Associate supports and implements Regulatory Affairs programs, processes, and policies to support regulatory activities for pharmaceuticals, biologics, chemical…
Added 3 mins ago
Assistant Nurse Manager LDRP
Team Member Services
United States
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 3 mins ago
Assistant Nurse Manager LDRP Nights
Team Member Services
United States
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 3 mins ago
Project Safety Manager
E2 Optics
Salt Lake City - Eagle Mountain, UT
Must have 2-3 years experience within the safety field
Added 3 mins ago
Labor & Delivery Charge Nurse Nights
Portercare Adventist Health System
United States
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 4 mins ago
Front Desk Supervisor
White Lodging
Louisville, KY
We are hiring a Front Desk Supervisor to support daily hotel front office operations at one of our premium hotel properties. This is an entry-level hotel leadership role for a hospitality…
Added 4 mins ago
IG
Field Technician
Insight Global
Huntsville, AL
- From $35.01 USD / hour
High School diploma, or equivalent experience/combined education, with additional technical training OR Associate degree and/or demonstrated ability to perform assigned preventive and…
Added 4 mins ago
PM
Retail Store Manager - Stonestown Galleria
POP MART Americas Inc.
San Francisco, CA
- $80,000 to $90,000 USD / year
…development, visual presentation, inventory management, and daily operations while ensuring every customer enjoys a premium retail…
Added 4 mins ago
PM
Retail Store Manager - Arden Fair
POP MART Americas Inc.
Sacramento, CA
- $70,304 to $80,304 USD / year
…development, visual presentation, inventory management, and daily operations while ensuring every customer enjoys a premium retail…
Added 5 mins ago
Office Manager
SCI Oregon Funeral Services, Inc.
Portland, OR
Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed…
Added 5 mins ago
Lab Assistant - Hospitality Management
Harper College
Palatine, IL
Under the general supervision of the Program Coordinator and reports to the CTP Operations Manager. The Program Coordinator will provide oral and written instructions and guidance. Assists…
Added 5 mins ago
GI
Senior Logistics Data Analyst / Logistics Management Specialist
Goldbelt, Inc.
Indianapolis, IN
- $80,000 to $100,000 USD / year
…military mission readiness. Goldbelt’s corporate recruiting and program-management resources will support the successful candidate, who will serve as the primary onsite analyst for the J4…
Added 5 mins ago
HB
Warehouse Associate
Hoffmann Brothers
Nashville, TN
- $20 to $23 USD / hour
Work closely with Internal Operations and Field Managers for job coordination.
Added 5 mins ago
CC
Registered Nurse / Medical Surgical Oncology Floor
Cross Country Nurses
NEW YORK, NY
- $2,266.11 USD / week
Schedule: Rotating shifts of 11.5 hours, with a minimum of 34.5 hours per week

Quanta Power Solutions, LLC

Executive Assistant

Birmingham, AL, United States

Apply on careers2-quanta.icims.com About employer

Applications open in a new tab.

Job details

Apply by: Nov 10, 2027
Experience: 7-10+ years of progressive executive or administrative support experience required.
Posting language: English
Posted: Nov 10, 2026

Original job description

About Us

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.

About this Role

Quanta Power Solutions is seeking a highly organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and departmental leadership teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and ensuring organizational activities run efficiently.

What You'll Do

Executive & Administrative Support

Provide executive support to Vice Presidents and department leadership, including complex calendar management, scheduling, and meeting coordination.
Organize internal and external meetings, including agendas, presentations, meeting materials, and action item tracking.
Coordinate department meetings, training sessions, workshops, special events, executive travel arrangements, and leadership events.
Maintain departmental records, files, and documentation while ensuring accuracy, confidentiality, and proper record retention.
Prepare executive correspondence, presentations, reports, and briefing materials for leadership meetings and business initiatives.

Legal, Compliance & Executive Support

Support Vice Presidents with contract administration activities, document tracking, approval workflows, and coordination with internal stakeholders.
Assist with the preparation, organization, and distribution of confidential business, legal, compliance, and governance-related materials.
Track executive approvals, key deadlines, and follow-up actions related to contracts, compliance initiatives, audits, and leadership priorities.
Handle confidential and sensitive information with the highest level of discretion and professionalism.

Timekeeping & Workforce Support

Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

Expense & Procurement Administration

Process expense reports and assist with purchasing activities, including requisitions, office equipment, and departmental supplies.
Coordinate office resources such as software licenses, subscriptions, and business materials.

Reporting & Documentation

Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
Maintain metrics, dashboards, and staffing reports.
Manage electronic filing systems and document repositories.
Support leadership reporting needs and assist with data collection for business initiatives.

Technology & Process Support

Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
Identify opportunities for process improvements and workflow efficiencies.
Leverage AI-enabled tools to enhance productivity, organization, and executive support effectiveness.

What You'll Bring

Education & Experience

Associate's degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).
7-10+ years of progressive executive or administrative support experience required.
Experience supporting Vice Presidents, senior managers, directors, executives, or leadership teams required.
Experience in engineering, construction, EPC, industrial, utility, legal, compliance, or technical environments preferred.
Experience with meeting coordination, travel management, expense reporting, purchasing processes, and executive support preferred.

Software Proficiency

Advanced Microsoft Office Suite.
SharePoint and Adobe Acrobat.
ERP systems (JD Edwards, Oracle, SAP, or similar).
Expense reporting tools (e.g., Concur).
Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).

Travel

Minimal travel may be required for meetings, training, or special events.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Manage office equipment and materials as needed.
Work in office and occasional project office environments.

What You'll Get

Competitive Compensation
Weekly Pay
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development Opportunities
Tuition Assistance
Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply on careers2-quanta.icims.com About employer

More about this job

Skills

Leadership
Communication skills
Administrative support
Scheduling
Presentation skills
Documentation
Confidentiality
Regulatory compliance
Reporting
Procurement
Office equipment
Microsoft Office
Microsoft Teams
Microsoft SharePoint
Collaboration
Workflow
Office administration
Adobe Acrobat
ERP
Oracle
SAP
Heavy lifting

Report this job

Work requirements

Jobs in the United States