Jobs in the United States

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Financial Wellness Associate
KeyBank National Association
Seattle, WA
- $19.23 to $28.37 USD / hour
Accurately processing cash transactions, maintaining cash drawer balance, and ensuring security and compliance in cash operations.
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SKILLBRIDGE- Assistant Engineer
City of La Mesa
La Mesa, CA
This is the entry level class within the professional Engineer series. This class is distinguished from the Associate Engineer by the performance of the more routine tasks and duties…
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Lab Tech 1
Zoetis Reference Labs LLC
United States
All applicants must possess or obtain authorization to work in the US for Zoetis
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Client Relations Management (CRM) Specialist
Waukesha County Technical College
Pewaukee, WI
- $52,400 to $58,950 USD / year
Must possess excellent problem-resolution, organizational, interpersonal, and communication skills
Added just now
Chief of Staff, Student Academic Engagement & Success (HR Title: Director)
SMU
Dallas, TX
The Chief of Staff serves as a senior strategic and operational partner to the Associate Provost for Student Academic Engagement and Success (SAES). The position is responsible for ensuring…
Added 1 min ago
Assistant Store Manager
Follett Corporation
Tallahassee, FL
As an Assistant Store Manager, you will support a Market Leader or Campus Store Manager in oversight of store operations. You will be responsible for driving results through sales growth…
Added 1 min ago
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IT Statewide Systems Technician 1, 2, 3, 4
State of Louisiana
Baton Rouge, LA
- $22.47 to $40.45 USD / hour
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the…
Added 1 min ago
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IT STATEWIDE ASSOCIATE ENGINEER 1-4(DCO/OTS)
State of Louisiana
Baton Rouge, LA
- $21 to $37.8 USD / hour
The Division of Administration/Office of Technology Services has a vacancy. This position is located in the Data Center Operations Section. Req. 227865
Added 1 min ago
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IT Statewide Engineer 1-3 (Edge Support B Engineer)
State of Louisiana
Lake Charles, LA
- $27.52 to $49.55 USD / hour
This position is part of the Edge Operations team within the Office of Technology Services (OTS) – Network Communication Services and is responsible for supporting and advancing the edge…
Added 1 min ago
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IT Statewide Infosec Officer 1, 2 (50700431, Infosec)
State of Louisiana
Baton Rouge, LA
- $31.51 to $56.73 USD / hour
…plus four years of experience in information technology; ORAn associate's degree in information technology plus four years of experience in information technology; ORA bachelor’s degree…
Added 1 min ago
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IT STATEWIDE ASSOCIATE ANALYST 1-4 (APPDM LAGOV ERP LOGISTICS POS #50389915)
State of Louisiana
Baton Rouge, LA
- $21 to $37.8 USD / hour
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the…
Added 1 min ago
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IT STATEWIDE SYSTEMS TECHNICIAN 1-4 (EUC RM)
State of Louisiana
Plaquemine, LA
- $22.47 to $40.45 USD / hour
…divided into 4 core areas of concentration including: Field Operations, Advanced Remote Support, End User Technology, and Incident and Ops Management. Incumbent of this position is…
Added 1 min ago
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CUSTODIAN SUPERVISOR A
State of Louisiana
New Iberia, LA
- $14.03 to $25.24 USD / hour
…annually and offers an array of academic programs. Students earn associate degrees, technical diplomas, certificates, and industry-based certifications. The college was recognized as the…
Added 2 mins ago
Associate Director, Service Contracting
AstraZeneca
Wilmington, DE · Wilmington
That's why we work, on average, a minimum of three days per week from the office
Added 2 mins ago
AI
Delivery Driver
Aaron's, Inc.
Brook Park, OH
- $15 to $17 USD / hour
All locations are open six (6) days per week
Added 2 mins ago
AI
Delivery Driver
Aaron's, Inc.
Marble Falls, TX
- $13.75 to $14.5 USD / hour
All locations are open six (6) days per week
Added 2 mins ago
Senior Associate, Product Operations, Derivatives
Intercontinental Exchange Holdings, Inc.
Atlanta, GA · Bedford, MA
2+ years in market data operations, trade or data support, or financial data quality.
Added 2 mins ago
Lovelace Medical Group - Customer Service Coordinator Careers (Various Locations)
Lovelace Health System
Albuquerque, NM
Handles customer account transactions, provides customer assistance, and performs and/or oversees cashiering operations.
Added 2 mins ago
Customer Service Coordinator / CSC Float Pool
Lovelace Health System
Albuquerque, NM
Handles customer account transactions, provides customer assistance, and performs and/or oversees cashiering operations.
Added 2 mins ago
Maintenance B Mechanic
Howmet Aerospace
Wichita Falls, TX
MUST BE ABLE TO WORK 12 HOUR ROTATING NIGHT SHIFTS, 7:00 P.M TO 7:00 A.M · Must have a high degree of manual dexterity and be mechanically inclined
Added 3 mins ago
Staff Performance Coordinator (Seasonal) Sun-Wed 6a-4:30p
Employbridge
Cedar Hill, TX
Participates in client meetings about safety and operations and documents and investigates
Added 3 mins ago
Associate Director Cybersecurity Architecture - Quantum Security
Deloitte US
Birmingham, AL · Boise, ID · Cincinnati, OH · Cleveland, OH · Colorado Springs, CO · Columbus, OH · Davenport, IA · Dayton, OH · Des Moines, IA · Grand Rapids, MI · Hermitage, TN · Indianapolis, IN · Jacksonville, FL · Kansas City, MO · Louisville, KY · Mechanicsburg, PA · Memphis, TN · Midland, MI · Nashville, TN · New Orleans, LA · Omaha, NE · Pittsburgh, PA · Rochester, NY · Salt Lake City, UT · San Antonio, TX · St. Louis, MO · Tallahassee, FL · Tampa, FL · Tempe, AZ · Tulsa, OK · Williamsville, NY
The Associate Director, Quantum Security is a leadership role within DT-US Cyber Risk and Compliance Function with a matrixed relationship to Cyber Operations, Security Architecture, Cyber…
Added 3 mins ago
Associate Counsel, Legal & Compliance
Outdoor Cap Company, Inc
Bentonville, AR
…including subsidiaries JUNK Brands and Legendary Headwear. The Associate Counsel works directly with the Head of Corporate Responsibility (the company's chief legal counsel) to handle the…
Added 3 mins ago
Associate Director, Tax Marketing
Deloitte US
Atlanta, GA · Austin, TX · Baltimore, MD · Birmingham, AL · Boise, ID · Charlotte, NC · Chicago, IL · Cincinnati, OH · Cleveland, OH · Colorado Springs, CO · Columbus, OH · Dallas, TX · Davenport, IA · Denver, CO · Des Moines, IA · Detroit, MI · Fort Worth, TX · Fresno, CA · Grand Rapids, MI · Hartford, CT · Hermitage, TN · Houston, TX · Huntsville, AL · Indianapolis, IN · Jacksonville, FL · Kansas City, MO · Las Vegas, NV · Louisville, KY · Memphis, TN · Miami, FL · Midland, MI · Milwaukee, WI · Minneapolis, MN · Nashville, TN · New Orleans, LA · Omaha, NE · Philadelphia, PA · Pittsburgh, PA · Portland, OR · Raleigh, NC · Richmond, VA · Rochester, NY · Sacramento, CA · Salt Lake City, UT · San Antonio, TX · San Diego, CA · St. Louis, MO · Tallahassee, FL · Tampa, FL · Tempe, AZ · Tulsa, OK · Williamsville, NY
Manage overall operations of the event portfolio, including planning, activity prioritization, vendor and agency management, and budgeting
Added 3 mins ago
Associate Vice Chancellor, Supply Chain Management
Washington University in St Louis
University City, MO
Washington University in St. Louis seeks an experienced and strategic Associate Vice Chancellor of Supply Chain Management to provide institutional leadership for supply chain strategy,…

Quanta Power Solutions, LLC

Executive Assistant

Birmingham, AL, United States

Apply on careers2-quanta.icims.com About employer

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Job details

Apply by: Nov 10, 2027
Experience: 7-10+ years of progressive executive or administrative support experience required.
Posting language: English
Posted: Nov 10, 2026

Original job description

About Us

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.

About this Role

Quanta Power Solutions is seeking a highly organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and departmental leadership teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and ensuring organizational activities run efficiently.

What You'll Do

Executive & Administrative Support

Provide executive support to Vice Presidents and department leadership, including complex calendar management, scheduling, and meeting coordination.
Organize internal and external meetings, including agendas, presentations, meeting materials, and action item tracking.
Coordinate department meetings, training sessions, workshops, special events, executive travel arrangements, and leadership events.
Maintain departmental records, files, and documentation while ensuring accuracy, confidentiality, and proper record retention.
Prepare executive correspondence, presentations, reports, and briefing materials for leadership meetings and business initiatives.

Legal, Compliance & Executive Support

Support Vice Presidents with contract administration activities, document tracking, approval workflows, and coordination with internal stakeholders.
Assist with the preparation, organization, and distribution of confidential business, legal, compliance, and governance-related materials.
Track executive approvals, key deadlines, and follow-up actions related to contracts, compliance initiatives, audits, and leadership priorities.
Handle confidential and sensitive information with the highest level of discretion and professionalism.

Timekeeping & Workforce Support

Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

Expense & Procurement Administration

Process expense reports and assist with purchasing activities, including requisitions, office equipment, and departmental supplies.
Coordinate office resources such as software licenses, subscriptions, and business materials.

Reporting & Documentation

Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
Maintain metrics, dashboards, and staffing reports.
Manage electronic filing systems and document repositories.
Support leadership reporting needs and assist with data collection for business initiatives.

Technology & Process Support

Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
Identify opportunities for process improvements and workflow efficiencies.
Leverage AI-enabled tools to enhance productivity, organization, and executive support effectiveness.

What You'll Bring

Education & Experience

Associate's degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).
7-10+ years of progressive executive or administrative support experience required.
Experience supporting Vice Presidents, senior managers, directors, executives, or leadership teams required.
Experience in engineering, construction, EPC, industrial, utility, legal, compliance, or technical environments preferred.
Experience with meeting coordination, travel management, expense reporting, purchasing processes, and executive support preferred.

Software Proficiency

Advanced Microsoft Office Suite.
SharePoint and Adobe Acrobat.
ERP systems (JD Edwards, Oracle, SAP, or similar).
Expense reporting tools (e.g., Concur).
Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).

Travel

Minimal travel may be required for meetings, training, or special events.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Manage office equipment and materials as needed.
Work in office and occasional project office environments.

What You'll Get

Competitive Compensation
Weekly Pay
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development Opportunities
Tuition Assistance
Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply on careers2-quanta.icims.com About employer

More about this job

Skills

Leadership
Communication skills
Administrative support
Scheduling
Presentation skills
Documentation
Confidentiality
Regulatory compliance
Reporting
Procurement
Office equipment
Microsoft Office
Microsoft Teams
Microsoft SharePoint
Collaboration
Workflow
Office administration
Adobe Acrobat
ERP
Oracle
SAP
Heavy lifting

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Work requirements

Jobs in the United States