Jobs in the United States

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AE
Warehouse Associate II
Alameda Electrical Distributors & California Service Tool
Chico, CA
- $18 to $22.5 USD / hour
…Northern California! We are looking for a full-time Warehouse Associate II to join our team and support our branch in Chico,…
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TEACHER ASSSISTANT TRAINEE
Neighborhood House Association
San Diego, CA
Group Medical, Dental and Vision Insurance Agency-Paid Life Insurance and Long-Term Disability Insurance
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Weekend NOC Acute LVN/LPT- Mental Health 632
Main Template
Los Angeles, CA
What You Bring to the Table (Must Have)
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Leasing Associate (Lease-Up)
Richman Property Services
Austin, TX
Valid/Active Driver's License required for this position · Valid Driver's License required
Added just now
CM
Patient Access Rep III - Financial Clearance PFA Authorization - Full-Time, Days
Cedars-Sinai Medical Center
Los Angeles, CA
- Full-time
…information, including the following: Registration, Pre Registration, insurance verification, Third Party Liability (TPL) screening, Medi-Cal / Medicare eligibility verification, Workers…
Added just now
CM
Patient Access Rep III - Financial Clearance PFA Authorization - Part-Time, Days
Cedars-Sinai Medical Center
Los Angeles, CA
- Part-time
…information, including the following: Registration, Pre Registration, insurance verification, Third Party Liability (TPL) screening, Medi-Cal / Medicare eligibility verification, Workers…
Added 1 min ago
Service Desk Analyst
CAI
United States
…education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled…
Added 1 min ago
Service Desk Analyst
CAI
United States
…education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled…
Added 1 min ago
Bilingual (Spanish/English) Service Desk Analyst
CAI
United States
…education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave…
Added 1 min ago
Service Desk Analyst
CAI
United States
…education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or…
Added 1 min ago
Service Desk Analyst
CAI
United States
…education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or…
Added 1 min ago
Production Associate - Garment Fulfillment Associate
Cintas
Murfreesboro, TN
Cintas is seeking a Production Associate – Garment Fulfillment Associate to support the Rental Division. The Garment Fulfillment Associate is responsible for performing various production…
Added 1 min ago
R
Field Service Parts Advisor IV
Rivian
Council Bluffs, IA
- $23.46 to $31.08 USD / hour
…with customer questions and objections and follow up on the associate’s progress Support other Rivian Service Centers when required Ability to explain, and execute processes / standards…
Added 1 min ago
Care Management Associate
Aetna Resources, LLC
Remote, United States
As a Care Management Associate (CMA), you will support Utilization Management and Care Management operations by completing non-clinical activities that help move member cases through the…
Added 1 min ago
MD
Advance Practice Provider NP/PA
MinuteClinic Diagnostic of Texas, PLLC
San Antonio, TX
- $60 to $70 USD / hour
Complete essential clinic operations including inventory management, clinic opening/closing, patient follow‑up, insurance verification, and payment collection
Added 2 mins ago
Associate, Production Planning
L3Harris Technologies
Amityville, NY
…offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid…
Added 2 mins ago
Director Operations
DHL
Westerville, OH
Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable…
Added 3 mins ago
Associate Vice President - Aetna Internal Communications
CVS Shared Services Resources LLC
Hartford, CT
The Associate Vice President, Aetna Internal Communications will help shape how colleagues across all Aetna businesses experience, understand, and believe in the future of Aetna. The role…
Added 3 mins ago
L
Accounts Payable Specialist
lhh
Chattanooga, TN
- $28 USD / hour
Minimum 4 years of Accounts Payable or relevant accounting experience required
Added 3 mins ago
NN
Compliance Specialist
NW Natural
Conroe, TX
- $22.62 to $35.94 USD / hour
Added 4 mins ago
Research Assistant
Oregon Health & Science University
Portland, OR
The candidate must possess an ability to work independently and problem-solve as needed with general supervision
Added 5 mins ago
Practice Coordinator II
Dana-Farber Cancer Institute, Inc.
United States
…patients including the collection of demographic information and insurance…
Added 5 mins ago
Practice Coordinator I
Dana-Farber Cancer Institute, Inc.
United States
…patients including the collection of demographic information and insurance…
Added 5 mins ago
Research Assistant
Oregon Health & Science University
Portland, OR
The candidate must possess an ability to work independently and problem-solve as needed with general supervision
Added 5 mins ago
Warehouse Associate
Grady Memorial Hospital Corporation
Atlanta, GA
Financial Security: Retirement savings plans with employer contributions, life insurance, and disability coverage.

Quanta Power Solutions, LLC

Executive Assistant

Birmingham, AL, United States

Apply on careers2-quanta.icims.com About employer

Applications open in a new tab.

Job details

Apply by: Nov 10, 2027
Experience: 7-10+ years of progressive executive or administrative support experience required.
Posting language: English
Posted: Nov 10, 2026

Original job description

About Us

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.

About this Role

Quanta Power Solutions is seeking a highly organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and departmental leadership teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and ensuring organizational activities run efficiently.

What You'll Do

Executive & Administrative Support

Provide executive support to Vice Presidents and department leadership, including complex calendar management, scheduling, and meeting coordination.
Organize internal and external meetings, including agendas, presentations, meeting materials, and action item tracking.
Coordinate department meetings, training sessions, workshops, special events, executive travel arrangements, and leadership events.
Maintain departmental records, files, and documentation while ensuring accuracy, confidentiality, and proper record retention.
Prepare executive correspondence, presentations, reports, and briefing materials for leadership meetings and business initiatives.

Legal, Compliance & Executive Support

Support Vice Presidents with contract administration activities, document tracking, approval workflows, and coordination with internal stakeholders.
Assist with the preparation, organization, and distribution of confidential business, legal, compliance, and governance-related materials.
Track executive approvals, key deadlines, and follow-up actions related to contracts, compliance initiatives, audits, and leadership priorities.
Handle confidential and sensitive information with the highest level of discretion and professionalism.

Timekeeping & Workforce Support

Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

Expense & Procurement Administration

Process expense reports and assist with purchasing activities, including requisitions, office equipment, and departmental supplies.
Coordinate office resources such as software licenses, subscriptions, and business materials.

Reporting & Documentation

Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
Maintain metrics, dashboards, and staffing reports.
Manage electronic filing systems and document repositories.
Support leadership reporting needs and assist with data collection for business initiatives.

Technology & Process Support

Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
Identify opportunities for process improvements and workflow efficiencies.
Leverage AI-enabled tools to enhance productivity, organization, and executive support effectiveness.

What You'll Bring

Education & Experience

Associate's degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).
7-10+ years of progressive executive or administrative support experience required.
Experience supporting Vice Presidents, senior managers, directors, executives, or leadership teams required.
Experience in engineering, construction, EPC, industrial, utility, legal, compliance, or technical environments preferred.
Experience with meeting coordination, travel management, expense reporting, purchasing processes, and executive support preferred.

Software Proficiency

Advanced Microsoft Office Suite.
SharePoint and Adobe Acrobat.
ERP systems (JD Edwards, Oracle, SAP, or similar).
Expense reporting tools (e.g., Concur).
Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).

Travel

Minimal travel may be required for meetings, training, or special events.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Manage office equipment and materials as needed.
Work in office and occasional project office environments.

What You'll Get

Competitive Compensation
Weekly Pay
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development Opportunities
Tuition Assistance
Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply on careers2-quanta.icims.com About employer

More about this job

Skills

Leadership
Communication skills
Administrative support
Scheduling
Presentation skills
Documentation
Confidentiality
Regulatory compliance
Reporting
Procurement
Office equipment
Microsoft Office
Microsoft Teams
Microsoft SharePoint
Collaboration
Workflow
Office administration
Adobe Acrobat
ERP
Oracle
SAP
Heavy lifting

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Work requirements

Jobs in the United States