Jobs in the United States

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Added 1 min ago
J
Specialist, Multimedia (Part Time)
United States
- Part-time
This job description may be revised upon development of other duties and changes in responsibilities.
Added 1 min ago
Store Manager
Ross Stores, Inc.
JAX, FL
Responsible for all aspects of the Stores’ operations. Leads the entire operation of the Store to ensure that Company standards and best practices are consistently met. Staffs, trains and…
Added 1 min ago
AM
Evening Shift Production Associate – General Labor
Acme Manufacturing
Denver, CO
- $26 to $27.5 USD / hour
Evening Shift Production Associate – General Labor · Acme Manufacturing is hiring Evening Shift Production Associates to join our manufacturing team in Denver, Colorado
Added 1 min ago
SKILLBRIDGE- Assistant Engineer
City of La Mesa
La Mesa, CA
This is the entry level class within the professional Engineer series. This class is distinguished from the Associate Engineer by the performance of the more routine tasks and duties…
Added 2 mins ago
WC
Client Relations Management (CRM) Specialist
Waukesha County Technical College
Pewaukee, WI
- $52,400 to $58,950 USD / year
Must possess excellent problem-resolution, organizational, interpersonal, and communication skills
Added 2 mins ago
Chief of Staff, Student Academic Engagement & Success (HR Title: Director)
SMU
Dallas, TX
…Scholars, Experiential Learning, Career Services and Professional Development, Student Advising and Academic Success, General Education and Pre-Major Academic Records, and University…
Added 2 mins ago
Assistant Store Manager
Follett Corporation
Tallahassee, FL
You will cultivate an environment of mentorship and continuous development of your team members while staying engaged in financial metrics and store performance and support a Market Leader…
Added 2 mins ago
SO
IT Statewide Systems Technician 1, 2, 3, 4
State of Louisiana
Baton Rouge, LA
- $22.47 to $40.45 USD / hour
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the…
Added 2 mins ago
SO
IT STATEWIDE ASSOCIATE ENGINEER 1-4(DCO/OTS)
State of Louisiana
Baton Rouge, LA
- $21 to $37.8 USD / hour
The Division of Administration/Office of Technology Services has a vacancy. This position is located in the Data Center Operations Section. Req. 227865
Added 2 mins ago
SO
IT Statewide Engineer 1-3 (Edge Support B Engineer)
State of Louisiana
Lake Charles, LA
- $27.52 to $49.55 USD / hour
This position is part of the Edge Operations team within the Office of Technology Services (OTS) – Network Communication Services and is responsible for supporting and advancing the edge…
Added 2 mins ago
SO
IT Statewide Infosec Officer 1, 2 (50700431, Infosec)
State of Louisiana
Baton Rouge, LA
- $31.51 to $56.73 USD / hour
…recommending mitigation strategies to support secure systems development and…
Added 2 mins ago
SO
IT STATEWIDE ASSOCIATE ANALYST 1-4 (APPDM LAGOV ERP LOGISTICS POS #50389915)
State of Louisiana
Baton Rouge, LA
- $21 to $37.8 USD / hour
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the…
Added 2 mins ago
SO
IT STATEWIDE SYSTEMS TECHNICIAN 1-4 (EUC RM)
State of Louisiana
Plaquemine, LA
- $22.47 to $40.45 USD / hour
…divided into 4 core areas of concentration including: Field Operations, Advanced Remote Support, End User Technology, and Incident and Ops Management. Incumbent of this position is…
Added 2 mins ago
SO
CUSTODIAN SUPERVISOR A
State of Louisiana
New Iberia, LA
- $14.03 to $25.24 USD / hour
…annually and offers an array of academic programs. Students earn associate degrees, technical diplomas, certificates, and industry-based certifications. The college was recognized as the…
Added 3 mins ago
Associate Director, Service Contracting
AstraZeneca
Wilmington, DE · Wilmington
That's why we work, on average, a minimum of three days per week from the office
Added 4 mins ago
Maintenance B Mechanic
Howmet Aerospace
Wichita Falls, TX
MUST BE ABLE TO WORK 12 HOUR ROTATING NIGHT SHIFTS, 7:00 P.M TO 7:00 A.M · Must have a high degree of manual dexterity and be mechanically inclined
Added 4 mins ago
Associate Counsel, Legal & Compliance
Outdoor Cap Company, Inc
Bentonville, AR
…including subsidiaries JUNK Brands and Legendary Headwear. The Associate Counsel works directly with the Head of Corporate Responsibility (the company's chief legal counsel) to handle the…
Added 4 mins ago
Associate Director, Tax Marketing
Deloitte US
Atlanta, GA · Austin, TX · Baltimore, MD · Birmingham, AL · Boise, ID · Charlotte, NC · Chicago, IL · Cincinnati, OH · Cleveland, OH · Colorado Springs, CO · Columbus, OH · Dallas, TX · Davenport, IA · Denver, CO · Des Moines, IA · Detroit, MI · Fort Worth, TX · Fresno, CA · Grand Rapids, MI · Hartford, CT · Hermitage, TN · Houston, TX · Huntsville, AL · Indianapolis, IN · Jacksonville, FL · Kansas City, MO · Las Vegas, NV · Louisville, KY · Memphis, TN · Miami, FL · Midland, MI · Milwaukee, WI · Minneapolis, MN · Nashville, TN · New Orleans, LA · Omaha, NE · Philadelphia, PA · Pittsburgh, PA · Portland, OR · Raleigh, NC · Richmond, VA · Rochester, NY · Sacramento, CA · Salt Lake City, UT · San Antonio, TX · San Diego, CA · St. Louis, MO · Tallahassee, FL · Tampa, FL · Tempe, AZ · Tulsa, OK · Williamsville, NY
…technologies to improve audience targeting, personalization, content development, event operations, measurement, and team…
Added 4 mins ago
Associate Vice Chancellor, Supply Chain Management
Washington University in St Louis
University City, MO
Washington University in St. Louis seeks an experienced and strategic Associate Vice Chancellor of Supply Chain Management to provide institutional leadership for supply chain strategy,…
Added 4 mins ago
NB
Production Operator
Niagara Bottling
Baltimore, MD
- $19.58 to $26.43 USD / hour
Ability to work 12 hour shifts, day or night, on a rotating 2-2-3 schedule or schedule as dictated by production demand
Added 4 mins ago
Production Operator II
Niagara Bottling
Jeffersonville, IN
Ability to work 12 hour shifts, day or night, on a rotating 2-2-3 schedule
Added 4 mins ago
Production Supervisor Nights
Niagara Bottling
Los Lunas, NM
Ability to work 12 hour shifts, day or night, on a rotating 2-2-3 schedule or schedule as dictated by production demand
Added 4 mins ago
CU
Paraeducator Special Education - Emotional/Behavioral Disabilities (EDGE)
Chandler USD 80
Chandler, AZ
- From $19.01 USD / hour
High school diploma or equivalent plus an associate's degree or 60 semester hours from an accredited university, or satisfactory results on an AZ state-approved competency exam
Added 6 mins ago
PW
Associate Retail Sales Consultant
Pella Windows & Doors
Chicago, IL
- $25 USD / hour
The Associate Retail Sales Consultant role is designed to prepare an individual for a position as an outside Retail Sales Consultant. The person in this role will learn about all aspects of…
Added 6 mins ago
HI
Breakfast Attendant
Hampton Inn & Suites Boone
Boone, NC
- $14 to $15 USD / hour
Our “Associate First” culture supports and inspires personal development both within the workplace and beyond. Concord’s associates are what our company is built on, and we strive to…

Quanta Power Solutions, LLC

Administrative Assistant

Birmingham, AL, United States

Apply on careers2-quanta.icims.com About employer

Applications open in a new tab.

Job details

Apply by: Nov 10, 2027
Experience: 5+ years of progressive administrative support experience required.
Posting language: English
Posted: Nov 10, 2026

Original job description

About Us

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.

About this Role

Quanta Power Solutions is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to business leaders and departmental teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and supporting fleet and facilities activities to ensure business operations run efficiently.

What You'll Do

Administrative Support

Provide administrative support to department leadership, including calendar management, scheduling, and meeting coordination.
Organize internal meetings, including agendas, presentations, meeting materials, and action item tracking.
Coordinate department meetings, training sessions, workshops, special events, and travel arrangements.
Maintain departmental records, files, and documentation while ensuring accuracy and confidentiality.

Fleet Administration

Support company fleet operations by maintaining vehicle records, registrations, titles, insurance documentation, and fleet-related databases.
Coordinate vehicle assignments, maintenance schedules, repairs, inspections, fuel card administration, and vendor communications.
Monitor fleet compliance requirements and assist with reporting, recordkeeping, and asset tracking.
Support drivers and managers with fleet-related requests and administrative needs.

Facilities Administration

Assist with facilities coordination, including office maintenance requests, vendor scheduling, workspace organization, and office services.
Coordinate facility-related purchases, supplies, equipment, and administrative support activities.
Maintain facility records, service agreements, and documentation associated with office operations.
Support office moves, workspace planning, and facility improvement initiatives as needed.

Timekeeping & Workforce Support

Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

Expense & Procurement Administration

Process expense reports and assist with purchasing activities, including requisitions, office equipment, fleet-related supplies, and departmental materials.
Coordinate office resources such as software licenses, subscriptions, and business materials.

Reporting & Documentation

Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
Maintain metrics, dashboards, fleet reports, and facilities records.
Manage electronic filing systems and document repositories.
Support leadership reporting needs and assist with data collection for business initiatives.
Handle confidential and sensitive information with a high level of discretion and professionalism.

Technology & Process Support

Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
Identify opportunities for process improvements and workflow efficiencies.
Leverage AI-enabled tools to enhance productivity, organization, and administrative effectiveness.

What You'll Bring

Education & Experience

Associate's degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).
5+ years of progressive administrative support experience required.
Experience supporting managers, department leaders, or operational teams required.
Experience with fleet administration, facilities coordination, asset management, or office operations preferred.
Experience in engineering, construction, EPC, industrial, utility, or technical environments preferred.
Experience with vendor coordination, purchasing processes, maintenance tracking, and administrative reporting preferred.

Software Proficiency

Microsoft Office Suite.
SharePoint and Adobe Acrobat.
ERP systems (JD Edwards, Oracle, SAP, or similar).
Expense reporting tools (e.g., Concur).
Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).

Travel

Minimal travel may be required for meetings, training, or special events.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Manage office equipment, supplies, and materials as needed.
Work in office and occasional project office environments.

What You'll Get

Competitive Compensation
Weekly Pay
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development Opportunities
Tuition Assistance
Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply on careers2-quanta.icims.com About employer

More about this job

Skills

Communication skills
Administrative support
Scheduling
Presentation skills
Documentation
Confidentiality
Maintain vehicle records
Inspection
Regulatory compliance
Reporting
Recordkeeping
Procurement
Office equipment
Leadership
Microsoft Office
Microsoft Teams
Microsoft SharePoint
Collaboration
Workflow
Office administration
Support managers
Adobe Acrobat
ERP
Oracle
SAP
Heavy lifting

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Work requirements

Jobs in the United States