Jobs in the United States

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Added 1 min ago
Director, Digital Platform & Automation, Hybrid, El Segundo CA
RTX
United States
Qualifications You Must Have:
Added 6 mins ago
Data Center Facilities Technician, Mechanical
Google
Papillion, NE
Ability to work non-standard hours and differing work rotations/shifts
Added 6 mins ago
Head of Strategic Projects, Go-To-Market, Americas
Google
New York, NY · Chicago, IL · Mountain View, CA · Los Angeles, CA · San Francisco, CA
10 years of experience in a management consulting, sales operations, business strategy or corporate advisory role.
Added 6 mins ago
HCM, Payroll & Benefits Specialist
ATG Consulting Inc dba AssistNow Inc
United States
You may be an office manager or operations lead who has run HR, payroll, and benefits for your organization, or a super user who has been the go-to resource for those questions. You…
Added 7 mins ago
Service Line Sales Director - IoT Oil & Gas
Cognizant
Houston, TX
As a Service Line Sales Director – IoT, Oil & Gas , you will make an impact by driving the growth of IoT and connected operations solutions for Oil & Gas clients across upstream, midstream,…
Added 7 mins ago
C
Commercial HVAC Service Agreement Sales Representative
Carrier
Missouri City, TX
- $79,000 to $158,000 USD / year
Cross-Functional Collaboration: Partner closely with internal operations teams to ensure seamless service agreement delivery and resolve customer issues effectively.
Added 7 mins ago
T
Deployment Consultant
TEKsystems
Westlake, TX
- $65 to $70 USD / hour
…customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers,…
Added 8 mins ago
Project Management, People Intelligence
NRG Energy, Inc.
TX
People AI Solution Management: Own Rover, our internal People AI agent, end to end, day-to-day operations, enhancement requests, feature adoption, and continuous improvement. Evaluate AI…
Added 8 mins ago
Director, Retirement Technology Expert (PL)
Charles Schwab
Southlake, TX
Partnering with business, product, architecture, engineering, SAVE, and operations teams to align requirements, priorities, and delivery outcomes across the modernization program.
Added 8 mins ago
Global Fielding Services-Training Specialist
General Dynamics Information Technology
Fort Cavazos, TX
Must be comfortable supporting operations in austere and field environments.
Added 8 mins ago
Global Fielding Services-Training Specialist
General Dynamics Information Technology
Fort Cavazos, TX
Must be comfortable supporting operations in austere and field environments.
Added 8 mins ago
Global Fielding Services-Training Specialist
General Dynamics Information Technology
Fort Cavazos, TX
Must be comfortable supporting operations in austere and field environments.
Added 8 mins ago
Global Fielding Services-Training Specialist
General Dynamics Information Technology
Fort Cavazos, TX
Must be comfortable supporting operations in austere and fi
Added 8 mins ago
WD
Senior Manager of Scheduling & Estimating
Walt Disney Parks and Resorts U.S., Inc.
Lake Buena Vista, FL
- $148,100 to $198,600 USD / year
…closely with project management, design, construction, and operations leaders to ensure accurate forecasts, robust risk management, and disciplined adherence to Disney standards. Success in…
Added 9 mins ago
Chemical Cleaning Supervisor
HPC Industrial
Denton, TX
…responsible for supervising the work during industrial tank cleaning operations which will entail following all site-specific safety guidelines and protocols, as well as all instructions.…
Added 9 mins ago
Core Compute Customer PDM
Dell Technologies
Round Rock, TX
…end-to-end program execution, partner with Product, Compute, AI, Operations, Engineering, and Services teams to deliver complex customer solutions on time, and help define best practices…
Added 9 mins ago
Core Compute Customer PDM
Dell Technologies
Round Rock, TX
…from proposal through execution, partnering across Product, Operations, Engineering, and Services to develop accurate solutions, drive delivery commitments, and ensure exceptional customer…
Added 9 mins ago
Core Compute Customer PDM
Dell Technologies
Round Rock, TX
…from proposal through execution, partnering across Product, Operations, Engineering, and Services to develop accurate solutions, drive delivery commitments, and ensure exceptional customer…
Added 9 mins ago
Core Compute Customer PDM
Dell Technologies
Round Rock, TX
…end-to-end program execution, partner with Product, Compute, AI, Operations, Engineering, and Services teams to deliver complex customer solutions on time, and help define best practices…
Added 9 mins ago
Manufacturing Robotics Engineer Stf
Lockheed Martin
Grand Prairie, TX
In this role, you will work cross-functionally with campaigns, production operations, program teams, and technology experts within Advanced Manufacturing Technology to drive the research,…
Added 9 mins ago
Manufacturing Robotics Engineer - E2
Lockheed Martin
Grand Prairie, TX
In this role, you will collaborate with campaigns, production operations, program teams, and technology experts within Advanced Manufacturing Technology to support the research,…
Added 9 mins ago
Senior Outbound Sales Associate
Intuit
FRISCO, TX
…reporting needs, inventory, payments, payroll, or broader financial…
Added 9 mins ago
Software Development Engineer – Agentic AI
Trellix
Frisco, TX
Agent Workflow Development: Build, iterate on, and harden multi-agent pipelines, including tool use, inter-agent coordination, and autonomous decision workflows for security operations.
Added 9 mins ago
Mgr Engineering Services
HCSC
Richardson, TX
Ability to understand business products & operations and the underlying business needs that drive IT resource requirements.
Added 9 mins ago
Financial Management Sr - E3 - Arlington, TX
Lockheed Martin
Arlington, TX
You will be the Financial Analyst Sr for the PAC-3 Finance and Business Operations Team. This is an exciting opportunity to join the Lockheed Martin team performing for a swiftly growing…

Quanta Power Solutions, LLC

Administrative Assistant

Birmingham, AL, United States

Apply on careers2-quanta.icims.com About employer

Applications open in a new tab.

Job details

Apply by: Nov 10, 2027
Experience: 5+ years of progressive administrative support experience required.
Posting language: English
Posted: Nov 10, 2026

Original job description

About Us

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.

About this Role

Quanta Power Solutions is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to business leaders and departmental teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and supporting fleet and facilities activities to ensure business operations run efficiently.

What You'll Do

Administrative Support

Provide administrative support to department leadership, including calendar management, scheduling, and meeting coordination.
Organize internal meetings, including agendas, presentations, meeting materials, and action item tracking.
Coordinate department meetings, training sessions, workshops, special events, and travel arrangements.
Maintain departmental records, files, and documentation while ensuring accuracy and confidentiality.

Fleet Administration

Support company fleet operations by maintaining vehicle records, registrations, titles, insurance documentation, and fleet-related databases.
Coordinate vehicle assignments, maintenance schedules, repairs, inspections, fuel card administration, and vendor communications.
Monitor fleet compliance requirements and assist with reporting, recordkeeping, and asset tracking.
Support drivers and managers with fleet-related requests and administrative needs.

Facilities Administration

Assist with facilities coordination, including office maintenance requests, vendor scheduling, workspace organization, and office services.
Coordinate facility-related purchases, supplies, equipment, and administrative support activities.
Maintain facility records, service agreements, and documentation associated with office operations.
Support office moves, workspace planning, and facility improvement initiatives as needed.

Timekeeping & Workforce Support

Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

Expense & Procurement Administration

Process expense reports and assist with purchasing activities, including requisitions, office equipment, fleet-related supplies, and departmental materials.
Coordinate office resources such as software licenses, subscriptions, and business materials.

Reporting & Documentation

Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
Maintain metrics, dashboards, fleet reports, and facilities records.
Manage electronic filing systems and document repositories.
Support leadership reporting needs and assist with data collection for business initiatives.
Handle confidential and sensitive information with a high level of discretion and professionalism.

Technology & Process Support

Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
Identify opportunities for process improvements and workflow efficiencies.
Leverage AI-enabled tools to enhance productivity, organization, and administrative effectiveness.

What You'll Bring

Education & Experience

Associate's degree in Business Administration, Office Administration, Communications, or related field preferred (or equivalent experience).
5+ years of progressive administrative support experience required.
Experience supporting managers, department leaders, or operational teams required.
Experience with fleet administration, facilities coordination, asset management, or office operations preferred.
Experience in engineering, construction, EPC, industrial, utility, or technical environments preferred.
Experience with vendor coordination, purchasing processes, maintenance tracking, and administrative reporting preferred.

Software Proficiency

Microsoft Office Suite.
SharePoint and Adobe Acrobat.
ERP systems (JD Edwards, Oracle, SAP, or similar).
Expense reporting tools (e.g., Concur).
Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar).

Travel

Minimal travel may be required for meetings, training, or special events.

Physical Requirements

Ability to sit, stand, and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Manage office equipment, supplies, and materials as needed.
Work in office and occasional project office environments.

What You'll Get

Competitive Compensation
Weekly Pay
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development Opportunities
Tuition Assistance
Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply on careers2-quanta.icims.com About employer

More about this job

Skills

Communication skills
Administrative support
Scheduling
Presentation skills
Documentation
Confidentiality
Maintain vehicle records
Inspection
Regulatory compliance
Reporting
Recordkeeping
Procurement
Office equipment
Leadership
Microsoft Office
Microsoft Teams
Microsoft SharePoint
Collaboration
Workflow
Office administration
Support managers
Adobe Acrobat
ERP
Oracle
SAP
Heavy lifting

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Work requirements

Jobs in the United States