Jobs in the United States

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Added 1 min ago
Director | Pharmacy Business Services
Gundersen Lutheran Admin Svcs
La Crosse, WI
Under the direction of the Vice President, Pharmacy Services, the Director, Pharmacy Business Services provides strategic leadership and oversight for pharmacy business, financial, supply…
Added 9 mins ago
OO
Office Director
Office of Shared Administration (WV)
Charleston, WV
- $34.25 to $57.09 USD / hour
Position Title: Deputy Director, Rural Health Transformation Program (RHTP)
Added 19 mins ago
Director of Carrier Compliance
Shamrock Trading Corporation
Overland Park, KS
The Director will partner closely with Operations, Legal, Risk Management, Account Management, Technology, and Executive Leadership to drive continuous improvement, strengthen carrier…
Added 21 mins ago
Director Policy/Government Relations
Merck Sharp & Dohme LLC
DC · PA · NJ
The Director is responsible for supporting global public policy efforts related to our Company therapeutic area franchises addressing infectious disease, with primary responsibility of…
Added 26 mins ago
RC
Special Education Adult Transition Program Autism Spectrum Disorder (ASD) Paraeducator (2914)
Rochester Community Schools
Rochester Hills, MI
- $18 USD / hour
SPECIAL EDUCATION ADULT TRANSITION PROGRAM AUTISM SPECTRUM DISORDER (ASD) PARAEDUCATOR
Added 33 mins ago
DHS Sr. Director, Cybersecurity, Infrastructure & National Security Programs
GD Information Technology, Inc.
United States
Join GDIT’s Intelligence and Homeland Security Division and DHS Sector as a Sr Program Director of a Portfolio supporting DHS CISA, USSS and the NLMS Portfolio,
Added 1 hour ago
Order Management Systems Engineer MANHATTAN REQUIRED
David's Bridal
King of Prussia, PA
Area: Corporate Careers Category: Information Technology - Supply Chain IT Remote | Manhattan order management experience required
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Health Industry - Patient Access & Experience Manager
Accenture LLP Company
NY
Consulting professionals at Accenture belong to one of three workgroups: Management Consulting, Systems Integration Consulting or Technology Consulting. These workgroups enable us to…
Added 1 hour ago
Director, Digital Success - 4602912
Affiliated Independent Distributors Inc.
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Description: The Director, Digital Success is responsible for ensuring AD members realize measurable value from AD eCommerce Solutions. This role leads the member success strategy across…
Added 1 hour ago
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Director Project Controls, Data Centers
AtkinsRealis USA Inc.
United States
- $200,000 to $250,000 USD / year
We are seeking a Director Data Center Division to join our US P&PS Team. This position will be responsible for accelerating growth across all of our US growth regions (Northwest,…
Added 2 hours ago
Sales and Catering Coordinator
Four Seasons
United States
…proposals and contracts and assists a dynamic team including the Director of Sales, Director of Catering and the Sales Managers with any administrative tasks. In addition, the Sales &…
Added 2 hours ago
RN Care Manager - Clinical Resource Management
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Under the direction of the Director, provides clinically-based case management to support the delivery of efficient patient care. Has the overall accountability for the integrated…
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Associate Director, PV Operations, PV Center of Excellence
Moderna Services, Inc.
Princeton, NJ
Moderna is seeking an Associate Director, PV Operations, PV Center of Excellence, responsible for supporting Moderna's Pharmacovigilance Quality Management System through oversight of…
Added 3 hours ago
Director Policy/Government Relations
MSD
Washington DC, DC · Rahway, NJ · Upper Gwynedd, PA
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Added 3 hours ago
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Preclinical Principal Scientist, Research & Development
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Remote, United States
- $130,000 to $210,000 USD / year
Work with the VP of Technology and the Director of R&D to ensure long-term vision and goals are met to reflect the company’s charter.nd
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Director of Research & Development
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Brooklyn, NY
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Senior Program Manager F-16 WAM (Top Secret)- 211
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Omnichannel Marketing Director, Cramer Health
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We’re seeking a strategic Omnichannel Marketing Director to lead engagement planning across our pharmaceutical and healthcare portfolio. This role requires 10+ years of experience in brand,…
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Staff Safety Systems Engineer (Redondo Beach CA)
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Staff Systems Engineer (Redondo Beach CA)
Northrop Grumman
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Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.
Added 4 hours ago
Associate Configuration Analyst/Configuration Analyst
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Added 4 hours ago
Director Policy/Government Relations
Merck
Washington DC, DC · Rahway, NJ · Upper Gwynedd, PA
The Director is responsible for supporting global public policy efforts related to our Company therapeutic area franchises addressing infectious disease, with primary responsibility of…
Added 4 hours ago
Program Delivery Lead, Benefit Enablement & Execution
Humana Inc.
United States
Humana’s Consumer Product Management team is seeking an experienced Program Deliver Lead, Benefit Enablement & Execution, to join working remote anywhere in the US. In this role, you'll…
Added 4 hours ago
Senior Program Delivery Professional, Benefit Enablement & Execution
Humana Inc.
United States
Humana’s Consumer Product Management team is looking for an experienced Senior Program Delivery Professional, Benefit Enablement & Execution, to join working remote anywhere in the US. In…

Quanta Infrastructure Solutions Group, LLC

Office Coordinator

Baton Rouge, LA, United States

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Job details

Apply by: Nov 3, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an Office Coordinator will provide direct support to the QISG team in various functions of daily operations and administrative duties. This will include organizing office-related documentation, memos, records, presentations, etc.. In addition, the Office Coordinator will provide logistical support for office maintenance. The Office Coordinator will greet and provide general support to all visitors and office personnel, develop, and implement office procedures to ensure that operations run smoothly, and liaison/coordinate with internal and external stakeholders as appropriate.

What You'll Do

Duties

Retrieves and distributes information as requested from records, email, faxes, minutes, and other related documents; prepares written summaries of data and makes formal hard copy records, when needed
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
Responds to and resolves administrative, office and facilities/Internal Operations inquiries and questions
Drafts reports, memos, letters, and other documents related only to Internal Operations using relevant computer applications (MS Office, Visio, etc.)
Collaborates with various departments to assist with the drafting of Internal Operations-related presentations, ensuring materials are completed, organized, and reviewed
Coordinates and schedules travel, meetings, interviews, and appointments for VP of Global Supply Chain or other members of the QISG Senior Leadership Team, as requested and approved by Internal Operations Director
Coordinates meetings for Internal Operations only – both internal and with external (visiting) customers
Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
Monitors snack and beverage availability, restocking and reordering as needed
Ensure common areas, meeting rooms and offices are clean and orderly prior to meetings
Maintains workspaces, during onboarding, offboarding, and office moves (setting up workspaces for onboarding, ensuring during offices moves desks are orderly, and cleaning/sanitizing workspaces during offboarding and office moves)
Maintains the office condition and arrange necessary facilities repairs
Acts as the designated fire warden, ensuring the office meets all safety protocols and fire codes
Serves as the point of contact for facilities and maintenance requests, liaising with vendors or building management to ensure timely responses to issues
Facilitates/manages QR Code system and related Request Forms for office replenishment needs for supplies, snacks/beverages, facilities needs
Ensures that all Internal Operations-related items are invoiced/expensed and paid on time
Backup management of visitor badge tracking and maintain an accurate log of office visitors, verifying credentials and assisting with visitor orientations on safety, as necessary
Backup processes badge requests (new and replacement)
Assists HR in the onboarding process for new hires, as necessary
Partners with HR to uphold and maintain office policies as necessary
Coordinates with IT department on office equipment, as necessary
Addresses employee queries regarding office/Internal Operations/Facilities management issues
Assists in planning and execution of Company meetings and employee engagement events, including office celebrations and team-building activities
Organizes setup and take down of holiday decor in alignment with office guidelines
Adheres to internal standards, policies, and procedures
Applies initiative, creativity, logic, and technology to develop and implement approved processes/procedures
Manages the practices and procedures for retention, protection, retrieval, transfer, and disposal of records
Performs special projects and completes other duties, as assigned or requested

What You'll Bring

Required Experience and Education

High school diploma, or equivalent
1 year of work experience in an administrative/office coordinator role

Preferred Experience and Education

Bachelor's degree in business administration, communications, or a related field
2-3 years of work experience in an administrative/office coordinator role

Skills

Self-starter who can work independently while supporting the needs of the team
Exceptional attention to detail, problem-solving skills, and analytical abilities
Excellent communication and interpersonal skills (both written and verbal) with proven ability to communicate effectively across all levels of the organization
Strong organizational and time management skills with the ability to effectively prioritize
Must be proficient with Microsoft Office

Travel Requirements

Travel: Yes
Percent of Time: Up to 10%

What You'll Get

Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings:
Identity Theft Protection
Accident Insurance
Voluntary Life (spouse and child)
Critical Illness
Hospital Indemnity
Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

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More about this job

Skills

Administrative support
Documentation
Presentation skills
Microsoft Office
Microsoft Visio
Supply chain management
Stocking
Onboarding
Cleaning
Sanitation
Office equipment
Team building
Work independently
Attention to detail
Problem solving
Communication skills
Interpersonal skills
Time management

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