Jobs in the United States

25+ jobs

Save this search

Added just now
Manager, Development Communications (DevCom) - Hybrid
Cedars-Sinai Medical Center
Los Angeles, CA
The Manager, Development Communications, Strategy & Program Management is responsible for developing and implementing communications strategies and plans that engage, align, and inspire…
Added 1 min ago
Research Administration Coordinator - Grants Hub
Iowa State University
Remote, United States
…addition, the Research Administration Coordinator will support program logistics for NSF I-RAISE (Iowa Research Administration Internship Student…
Added 1 min ago
Facilities Project Manager III
Iowa State University
Ames, IA
Facilities Planning and Management (FPM) at Iowa State University is seeking qualified candidates for a Facilities Project Manager III to lead the planning, design, and coordination of…
Added 1 min ago
Talent Acquisition Manager (People Leader)
Health Care Service Corp.
Chicago, IL · Richardson, TX
The Manager, Enterprise Talent Acquisition, is responsible for delivering strategic and tactical recruiting support for HCSC’s talent needs. This person is the main point of contact for…
Added 1 min ago
Facilities Construction Manager III
Iowa State University
Ames, IA
…and construction administration services to ensure successful project delivery. The Facilities Construction Manager III works closely with contractors, project managers, consultants, and…
Added 1 min ago
Sr Project Manager
Health Care Service Corp.
Chicago, IL · Houston, TX · Tulsa, OK · Richardson, TX
…federal mandates. Being accountable for end-to-end delivery of a project or program, including managing the cost / budget, schedule & dependencies; ensuring the project scope is aligned…
Added 1 min ago
Sr Program Manager - PEAQ & HDE - Flex
Health Care Service Corp.
Chicago, IL
This position is responsible for managing one or more highly complex or enterprise-wide program(s) consisting of multiple projects. Being accountable for end-to-end delivery of a complex…
Added 1 min ago
Data & Analytics Specialist I/II
Erie Insurance
Erie, PA
Career development. Including a tuition reimbursement program for higher education and industry designations.
Added 1 min ago
Product Development Consultant
Health Care Service Corp.
Chicago, IL
This position is responsible for functioning as an internal product development consultant and project manager, to lead products from ideation through development, commercialization, growth…
Added 1 min ago
SH
Senior Project Manager
Stanford Health Care
United States
- $68.52 to $90.78 USD / hour
The Senior Project Manager is responsible for managing the programming, planning and activation of complex projects under the general supervision of the Director. Ensures the completion of…
Added 1 min ago
Lead Marketing Communications Consultant
Health Care Service Corp.
Chicago, IL
…level departmental or division projects and representing the manager and/or the department on committees and special task forces. Overseeing work of other department writers on projects and…
Added 1 min ago
Greenfield Project Manager Associate
State of Indiana
Greenfield, IN
One of the most critical management positions responsible for Capital Program Delivery is the Project Manager Associate. This position plays a critical role in the District's team approach…
Added 1 min ago
LAN Administrator Intermediate
State of Indiana
Indianapolis, IN
Provide support to PC Refresh Project Managers.
Added 2 mins ago
Global Compensation Manager
AIT Worldwide Logistics, Inc.
Itasca, IL
The Global Compensation Manager is responsible for oversight and management of the company's global compensation structure, processes, and policies in line with the overall philosophy. This…
Added 2 mins ago
Program Manager, Chemical Safety
Princeton University
Princeton, NJ
…collaborative, skilled, highly motivated individual to fill the role of Program Manager for Chemical Safety and Chemical Hygiene Officer. Reporting to the Director for Research Safety, the…
Added 2 mins ago
CF
Test Manager, Unsecured Lending & Card
Citizens Financial Group, Inc.
Westwood, MA · Johnston, RI
- $115,000 to $125,000 USD / year
The Test Manager, Unsecured Lending & Card supports integrated test planning and readiness for Unsecured Lending, spanning Personal Loans and Credit Card. The role coordinates test planning…
Added 2 mins ago
Regional Facilities Manager
Wake County Public School System
Raleigh, NC
…independent leadership to identify, coordinate, and execute program changes to improve the maintenance function. Monitors operations to ensure daily compliance with OSHA (Occupational…
Added 2 mins ago
Grounds Maintenance Manager
PRIDE Industries
Eglin Afb, FL
…with customers and management to estimate costs and develop project budgets and schedules of work to be performed. 2. *Identifies personnel requirements to support contract requirements.…
Added 2 mins ago
DEIA Project Manager
NEW YORK POWER AUTHORITY
White Plains, NY
Organizes project teams, assigns individual responsibilities, developing project schedules, and determines resource requirements. Monitors and reports on the status of projects including…
Added 2 mins ago
SENIOR HUMAN SERVICES PROGRAM MGR - SES - 64038556 1
State of Florida
TAMPA, FL
COMMUNITY HEALTH DIVISION – SENIOR HUMAN SERVICES PROGRAM MANAGER
Added 2 mins ago
Grounds Maintenance Manager
PRIDE Industries
Travis AFB, CA
…with customers and management to estimate costs and develop project budgets and schedules of work to be performed. 2. *Identifies personnel requirements to support contract requirements.…
Added 2 mins ago
PI
Construction Project Coordinator
PRIDE Industries
Commerce, CA
- $24.72 to $30.39 USD / hour
1. * Maintaining and monitoring project plans, project schedules, budgets and expenditures.2. * Coordinate preparation of project monthly report(s) with the Project Managers and the…
Added 3 mins ago
HC
Food Service Manager Belton Diversion Center
Hill Country Community Action Association
Belton, TX
- From $15 USD / hour
I have read the Food Service Manager II Job Description and acknowledge its receipt with my signature below. I feel that I am qualified and able to perform all duties as outlined. I also…
Added 3 mins ago
Project Manager - Heavy Civil
Brayman Construction
Saxonburg, PA
Brayman Construction Corporation in Saxonburg, PA is actively seeking a dependable full-time Project Manager - Heavy Civil to interface with project stakeholders, track projects, and…
Added 3 mins ago
CO
Civil Engineer II / III - Infrastructure - Public Works
City of Greeley
Greeley, CO
- $97,918 to $131,314 USD / year
As a senior-level engineer, you will serve as a technical lead and project manager for major transportation and public infrastructure initiatives. This role provides leadership and guidance…

Quanta Infrastructure Solutions Group, LLC

Administrative Assistant

Lone Tree, CO, United States

$19.23 to $45.67 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $19.23 to $45.67 USD / hour
Apply by: Nov 6, 2027
Posting language: English
Posted: Nov 6, 2026

Original job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for an Administrative Assistant to provide professional administrative and operational support to the Director of Materials Management. This position serves as a central point of coordination for the department, managing executive scheduling, correspondence, and meeting logistics while maintaining the accuracy and integrity of the materials program’s-controlled documents, tracking records, and procurement paperwork.

The successful candidate will exercise sound judgment, handle confidential information with discretion, and work effectively with internal teams, vendors, and field personnel. This position is well suited to an experienced administrative professional with a background in construction, utility, or engineering, procurement, and construction (EPC) environments.

What You'll Do

KEY RESPONSIBILITIES

Director Support:

Calendar and travel. Manage the Director's calendar, travel, and expense reports. Screen calls and email and route them to the right person.
Meetings. Schedule and run the logistics for the weekly materials review, vendor calls, and site coordination calls. Circulate agendas ahead of time, take minutes, and track action items until they close.
Documents. Draft, format, and proofread letters, memos, presentations, and reports for the Director's review. Apply QISG templates and brand standards.
Materials program administration
Document control. Maintain the controlled documents for the materials program: plans, procedures, reference books, and trackers. Keep document numbers, revision history, and distribution lists accurate.
Tracker upkeep. Enter and update tracker data from purchase orders, packing lists, delivery tickets, and receiving reports. Flag quantity or description mismatches to the Materials Manager instead of correcting them quietly.
Reporting. Build the weekly status report and metrics package from tracker data. Check totals against source before it goes to the Director.
PO administration. Log purchase orders and change orders, track vendor acknowledgments, and follow up on missing certs, MTRs, and delivery confirmations.
Team and vendor administration
Prepare invoices for coding and routing and reconcile them against POs and receiving records before approval.
Keep current contact lists for vendors, carriers, site personnel, and fleet management.
Coordinate onboarding for new materials staff: equipment, system access, orientation schedule, and training records.
Order office and field supplies and manage subscriptions and software licenses for the department.
Invoice Approval and Purchase Order Set Up.
Adheres to internal standards, policies, and procedures.
Performs special projects and completes other duties as assigned or requested.

What You'll Bring

QUALIFICATIONS

Required High school diploma or equivalent.
Three or more years of administrative support to a manager or director, ideally in construction, utility, or EPC.
Advanced Excel skills: lookups, pivot tables, filters, and the ability to catch a bad formula.
Strong command of Xcel, Word, PowerPoint, Outlook, and Teams.
Accurate data entry and the habit of checking your own work.
Ability to handle confidential pricing, vendor, and personnel information.
Preferred associate or bachelor's degree in business administration, supply chain, or a related field.
Familiarity with purchase orders, material take-offs, receiving, and packing list review.
Experience with an ERP or procurement system.

WORKING CONDITIONS

Primarily office based. Occasional site visits require PPE and the ability to walk uneven ground. Travel is expected to stay under 10 percent. Hours may extend around project milestones, mobilizations, and reporting deadlines.

What You'll Get

Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings:
Identity Theft Protection
Accident Insurance
Voluntary Life (spouse and child)
Critical Illness
Hospital Indemnity
Pet Insurance

Compensation Range The anticipated compensation for this position is USD $19.23/Hr. - USD $45.67/Hr. depending on experience and qualifications. Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply About employer

More about this job

Skills

Scheduling
Logistics
Procurement
Presentation skills
Reporting
Onboarding
Administrative support
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Data entry
Supply chain management
ERP

Report this job